ADMIN EXECUTIVE

Job scope:

• Handle phone calls, emails, correspondence, and inquiries.
• Manage schedules, appointments, and meeting arrangements.
• Prepare meeting minutes, reports, and presentations.
• Maintain office supplies, equipment, and stationery.
• Data entry and updating records in internal systems
• Filing, organizing, and updating documents (physical and digital).
• Ensure proper record-keeping for compliance and audits.
• Assist in procurement and coordinate with suppliers
• Assist in inventory stock
• Assist in daily coordination of work processes
• Help with rostering, manpower allocation, or shift planning.
• Prepare and update operational reports, trackers, and dashboards.
• Maintain SOPs (Standard Operating Procedures) and compliance records.
• Liaise between operations staff, management, and external vendors.
• Handle emails, calls, and inquiries related to operational matters.
• Follow up on unresolved issues and escalate when necessary.
• Other duties that may assigned by the Line Manager or the Company

Job requirements:

• Min. O-Level / N-Level for entry-level roles.
• 1-2 years of admin/operations/logistics support experience preferred.
• Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking ability.
• Attention to detail in documentation and reporting.
• Good communication skills (spoken & written).
• Ability to coordinate with multiple teams/vendors.
• Independent, reliable, and proactive.
• Good problem-solving and time management.
• Able to work under pressure and meet deadlines.
• Team player with a service-oriented mindset.