Verification and Accuracy: Ensures all Purchase Requisitions (PRs) in the system are accurate and complete, verifying materials, purchase types, and documentation
Compliance Check: Reviews quotations to flag any non-compliance, such as retroactive events being processed as standard PRs
User Support: Assists users with queries and requests related to PRs, Goods Receipts (GRs), and GR reversals, ensuring smooth operations
Overdue PO Management: Monitors and follows up on overdue POs, reaching out to users and Contract Compliance Managers (CCMs) who have not responded to automated reminders
Vendor Information Review: Reviews Vendor Information Forms for new vendors, identifies risks, and seeks Head of Procurement (HOP) approval when necessary
UAT For Procurement System Enhancements
Provides support in User Acceptance Testing (UAT) for selected projects and establishes comprehensive User Guides to facilitate smooth transitions and system enhancements
WOM Resignee Workflow Management
Identifies procurement users who have resigned with outstanding PRs/POs/Contracts, and coordinates with CCMs to reassign responsibilities, ensuring no disruption in procurement activities
Non-Audit Services Workflow Management
If the vendor selected for SVP/Waiver PR is our appointed Auditor, to inform Internal Audit on the purchase (including details such as scope and amount), and seek Internal Audit&aposs clearance
ISO Review And Clearance For SVPs
Conducts monthly report generation of all SVP PR/POs with ISO-related purchases, sending data to the ISO team for review of any risks
Procurement Trainings/Huddles
Facilitates regular refresher training sessions and demos for the procurement team on a rotational basis, enhancing team knowledge and adherence to best practices
Qualifications
Diploma or Bachelor&aposs Degree in Supply Chain Management, Logistics or Business Administration
Minimum 1 year relevant working experience
Meticulous and attention to details
Self motivated and proactive
Analytical with strong problem solving abilities
Strong knowledge in Procure-to-Pay and ERP systems (e.g. SAP) preferred
Good communication and interpersonal skills; able to conduct user training
