We are seeking a reliable and organized Administrative Assistant to support daily office operations in our hardware supply business. The role involves coordinating administrative tasks, supporting procurement and sales teams, managing documentation, and ensuring smooth communication with suppliers and customers.
Key Responsibilities
- Provide general administrative support to the office and management team.
- Handle phone calls, emails, and correspondence with customers, suppliers, and internal teams.
- Maintain and organize office files, records, and documentation.
- Assist with preparing quotations, purchase orders, invoices, and delivery orders.
- Coordinate with suppliers and logistics teams to track hardware deliveries and inventory updates.
- Support procurement and sales teams with administrative tasks.
- Manage office supplies and ensure smooth office operations.
- Schedule meetings, prepare reports, and assist with data entry.
- Assist with basic accounting tasks such as expense tracking and invoice filing.
- Perform other administrative duties as assigned.
Requirements
- Diploma or equivalent qualification in Business Administration or related field.
- 1-3 years of administrative experience (experience in hardware, construction, or supply industry is an advantage).
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Strong organizational and communication skills.
- Ability to multitask and manage priorities in a fast-paced environment.
- Detail-oriented and responsible.
- Basic understanding of procurement or inventory processes is a plus.
