Job Summary
You will handle front office duties, administrative tasks, and operational support to ensure smooth daily office functions and assist students, parents, and stakeholders effectively.
Responsibilities
- Manage the General Office counter by attending to walk-in visitors and answering phone calls promptly
- Handle enquiries from students, parents, and stakeholders clearly and professionally
- Provide basic first aid for pupils with minor injuries such as small cuts and bruises
- Manage incoming and outgoing mail to ensure timely distribution
- Maintain cleanliness and tidiness of the General Office, Reception area, Storerooms, workspaces, and Sickbay
- Manage office supplies and distribute stationery efficiently to meet operational needs
- Perform administrative duties including filing, sorting, photocopying, and shredding documents accurately
- Support logistics and operations by packing and distributing materials and coordinating deliveries and collections
- Track and replenish first-aid supplies in the General Office and Special Rooms to maintain readiness
- Perform other ad-hoc duties as assigned to support office operations
- Collaborate with team members by supporting and covering duties when required
- Adapt to rotation across front desk and backend administrative roles as needed
Preferred competencies and qualifications
- Completed secondary school education or relevant working experience if secondary education is incomplete
- Good interpersonal and communication skills to engage effectively with diverse stakeholders
- Ability to work efficiently in a fast-paced environment while prioritizing tasks to meet deadlines
- Initiative-taking and ability to work independently under minimal supervision
- Strong teamwork skills to collaborate with colleagues
- Good organizational skills to manage multiple tasks and maintain order
- Basic knowledge of Microsoft Word and Excel for document handling and record-keeping
- Preferably at least 3 years of experience in front office operations, administrative support, and school operational or logistical tasks
- Previous experience working in a primary school or educational environment is an advantage
