Admin Assistant - Jurong

Contract Period: From 1 June 2026 to 31 May 2027.

Working hours:
. Mondays, Tuesday, Thursday & Friday: 7:00am to 4:30pm, inclusive of 1hr lunch break
. Wednesday: 7:00am to 4.00pm, inclusive of 1hr lunch break
. Service not required on Saturdays, Sundays and gazette public holidays

Scope of Services:
The personnel shall be competent in handling front office duties, administrative tasks, and operational support functions and shall be responsible for:
1. Managing the General Office counter
- Attending to walk-in visitors and phone calls
- Handling enquiries from students, parents, and stakeholders
2. Providing basic first aid for pupils with minor injuries (i.e., small cut, bruises etc.)
3. Managing incoming and outgoing mail
4. Maintaining cleanliness and tidiness of:
- General Office
- Reception area
- Storerooms and workspaces
- Sickbay
5. Managing office supplies and stationery distribution
6. Performing administrative duties such as:
- Filing, sorting, photocopying, and shredding documents
7. Supporting logistics and operations, including:
- Packing and distributing materials
- Coordinating deliveries and collections
8. Tracking and replenishing first-aid supplies (General Office and Special Rooms)
9. Performing any other ad-hoc duties assigned

All personnel shall:
. Support and cover one another when required
. Be rotated across duties when necessary
. Be capable of performing both front desk and backend administrative roles

Qualifications
. Completed secondary school education
. Those who did not complete secondary school education, but with relevant working experience may also be considered

Skills
. Good interpersonal and communications skills
. Comfortable with working in a fast-paced environment
. Resourceful and able to prioritise work to meet deadlines
. Takes initiative and is able to work under minimal supervision
. Good team player
. Good organization skills
. Basic knowledge of Microsoft Word and Excel

Experience
Personnel should preferably have at least 3 years of experience performing duties such as:
. Managing front office operations (attending to visitors, answering phone calls, handling enquiries)
. Providing administrative support (filing, sorting, photocopying, record-keeping, document handling)
. Supporting school operational and logistical tasks (managing supplies, coordinating deliveries, replenishing first-aid items)
. Previous experience working in a primary school or educational environment is a plus.
. Completed secondary school education
. Those who did not complete secondary school education, but with relevant working experience may also be considered.