Admin Assistant

Job Title: Admin Assistant (Warehouse Office)

Job description :

Handles critical administrative tasks focused on accurately managing stock movements - including delivery orders and stock returns - using both computer systems and Excel. This role demands exceptional attention to detail, swift and accurate data entry, and the ability to work efficiently under tight deadlines.

Key Responsibilities

. Stock Documentation & Data Entry

o Accurately update delivery orders, stock returns, and all warehouse-related transactions in the computer system and Excel.

o Input in/out inventory with precision, ensuring timely and error-free entries

o Assist with picking lists, packing lists, internal transfers, and returns documentation

. Warehouse System Management

. Operate and maintain the warehouse management or ERP system to track inventory movements efficiently

. ensuring system records reconcile with physical counts.

. Recordkeeping & Filing

. Establish and maintain a neat, reliable filing system for all warehouse documents and data entries.

. Assist in generating reports and providing regular status updates to internal stakeholders

Collaborative Support

. Liaise with internal departments-logistics, purchasing, sales-to resolve discrepancies and update order statuses

. Support warehouse staff during peak periods or staff absences assist pickers/receivers when needed

General Administrative Duties

. Manage deliveries and returns or new purchases documentations accurately.

. Provide ad-hoc clerical support as assigned.

Qualifications & Skills

. Educational Background

o Minimum: GCE OLevels, NITEC, or equivalent.

. Technical Proficiency

o Strong in Microsoft Excel (e.g., formulas, pivot tables) and other Office tools.

o Familiarity with ERP or warehouse management systems preferred

. Core Competencies

o Exceptional attention to detail, ensuring high accuracy in data entry and documentation

o Fast and efficient in managing high-volume, repetitive tasks.

o Excellent time management and ability to meet tight deadlines