We are seeking a proactive and organised Administrative Assistant to provide front desk and administrative support in a school environment. The successful candidate will play a key role in ensuring the smooth and efficient daily operations of the General Office by delivering excellent customer service and supporting various administrative functions.
Key Responsibilities
Front Desk Support
- Attend to enquiries from internal and external stakeholders in a professional and timely manner.
- Manage the receipt, collection, distribution, and dispatch of documents, articles, and other office items.
- Maintain a clean, organised, and welcoming front desk area.
General Administrative Support
- Maintain and organise files, records, and documentation.
- Manage stationery inventory, including stock monitoring and replenishment.
- Support routine Human Resource administrative duties.
- Perform data entry, update records, and maintain administrative tracking.
- Manage office supplies and ensure timely replenishment.
- Provide logistical and administrative support for school events, meetings, and activities.
- Maintain the cleanliness and readiness of assigned administrative service areas.
- Carry out ad-hoc administrative duties assigned by the Reporting Officer or School Leaders.
Requirements
Qualifications
- Minimum GCE O Level Certificate or equivalent.
Experience
- At least 3 years of relevant experience in administration and front desk support, preferably within a school environment.
Skills & Competencies
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
- Familiar with web browsers such as Google Chrome and Microsoft Edge.
- Good command of written and spoken English.
- Strong organisational and time management skills.
- Good interpersonal and communication skills.
- Customer service-oriented with a positive attitude.
- Able to multitask and work independently in a fast-paced environment.
Working Hours
- Mondays to Thursdays: 9.5 hours per day, inclusive of 1 hour lunch. Working hours will be between 7am and 6pm.
- Fridays: 9 hours, inclusive of 1 hour lunch. Working hours will be between 7am and 6pm.
- Service not required on Saturdays, Sundays and gazetted public holidays.
Why Join Us
- Opportunity to work in a dynamic school environment.
- Contribute to the smooth daily operations that support students, staff, and visitors.
- Gain valuable experience in education administration and customer service.
