Job Summary
You will perform administrative duties to support multiple departments, ensuring smooth office operations and accurate documentation management.
Responsibilities
- Perform administrative and clerical tasks to maintain efficient office operations
- Organize, file, scan, and maintain documents and records to ensure easy retrieval and accuracy
- Manage phone calls, emails, enquiries, and correspondence to facilitate clear communication
- Enter and update data in company systems to keep information current and accurate
- Schedule appointments and meetings, maintaining calendars to support team coordination
- Prepare reports, quotations, invoices, purchase orders, and presentation materials to support business functions
- Manage office supplies and coordinate with vendors or service providers to maintain resources
- Support HR, finance, operations, and other departments by assisting with administrative tasks as needed
- Receive visitors, deliveries, and incoming documents to ensure proper handling and distribution
- Execute additional administrative duties assigned by supervisors to meet operational needs
Preferred competencies and qualifications
- Previous administrative experience to enhance task efficiency and accuracy
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and basic office applications to perform daily tasks effectively
- Good communication and interpersonal skills to interact professionally with colleagues and external contacts
- Ability to work independently and manage multiple tasks to meet deadlines
- Strong organizational skills, attention to detail, responsibility, and punctuality to maintain office standards
- Ability to maintain confidentiality when handling sensitive company information
