Admin and HR

ROLE PURPOSE

We are hiring a permanent, full-time Admin & HR Officer to strengthen the Admin team's daily coverage and succession. This role is designed to:

. Provide support across sales order processing and operations administration.

. Support in Company Affairs responsibilites duties.

. Working closely with Admin Head.

KEY RESPONSIBILITIES

1. Sales & Operations Admin

. Process and track sales orders, purchase orders (PO), delivery orders, and quotations.

. Coordinate with Sales,Ops/Installer, and Engineering teams on order status, scheduling, and documentation.

. Maintain accurate records for job files, tender submissions, and GeBIZ-related paperwork as needed.

2. Company Affairs

. Manage corporate secretarial coordination, licenses, permits, and statutory filings (ACRA, IRAS, MOM, CPF) in liaison with appointed corporate secretary/agents.

. Handle office administration: insurance renewals, utilities, tenancy/lease matters, vendor contracts, and general facilities upkeep.

. Maintain company registers, compliance documentation, and company affairs filing systems.

. Support work pass applications, renewals, and cancellations (Employment Pass, S Pass, Work Permit) for foreign employees.

3. HR Administration

. Coordinate recruitment logistics: job postings, interview scheduling, candidate correspondence, and onboarding paperwork.

. Support onboarding and offboarding administration, including issuance of employment contracts, access, and equipment.

. Help organize staff welfare initiatives, internal announcements, and HR-related employee queries.

REQUIREMENTS

. Diploma or above in Business Administration, Human Resources, or related field.

. 2-4 years of experience in administration, HR, or company secretarial support SME/M&E or building services industry experience is a plus.

. Working knowledge of Singapore employment regulations, MOM work pass processes, and basic corporate compliance requirements.

. Proficient in Microsoft Office(Word, Excel, Outlook) familiarity with accounting/HR systems (e.g.QuickBooks, payroll software) is an advantage.

. Highly organized,detail-oriented, and comfortable managing multiple administrative streams(sales admin, company affairs, HR) at once.

. Reliable, discreet, and trustworthy - this role handles confidential company and employee information.

. Able to work independently in office full-time, providing consistent daily coverage (unlike the previouspart-time arrangement).