Aquila Nova Pte Ltd is looking for a responsible Admin & Accounts Executive to support daily administrative and accounting operations. The role involves handling general office administration and assisting with accounting tasks using QuickBooks and Odoo ERP. The position is suitable for candidates with prior working experience who are able to work independently and support local compliance requirements.
Key Responsibilities
Administrative Duties
- Perform daily administrative and office support tasks
- Maintain proper filing and documentation (physical and digital records)
- Handle emails and coordinate with suppliers, customers, and service providers
- Support HR administrative tasks such as staff records and leave tracking
- Assist with purchasing, scheduling, and general office coordination
- Carry out ad-hoc administrative duties as assigned
Accounts Duties
- Enter daily accounting transactions using QuickBooks
- Update and maintain records in Odoo ERP
- Prepare invoices and follow up on payments
- Handle accounts payable (AP) and accounts receivable (AR)
- Perform bank reconciliations
- Prepare supporting documents for monthly closing and audit
- Assist with CPF submissions and IRAS-related documentation under supervision
- Coordinate with external accountants or auditors when required
Job Requirements
- Certificate or Diploma in Accounting, Business Administration, or related field
- Minimum 1-3 years of relevant working experience in admin and/or accounts roles
- Experience with QuickBooks is an advantage
- Experience with Odoo ERP is an advantage
- Basic understanding of Singapore accounting and administrative practices
- Familiar with invoicing, record keeping, and basic accounting processes
- Able to use Microsoft Excel and Word for daily tasks
- Detail-oriented, organized, and able to work independently
- Willing to handle both administrative and accounting responsibilities
