Admin Accounts Assistant

Key Responsibilities

• Provide general administrative support to the team.
• Maintain proper filing of documents, records, invoices, delivery orders, and payment documents.
• Prepare and organize reports, correspondence, and other administrative documents.
• Coordinate with internal departments, customers, suppliers, and delivery teams when required.
• Assist with data entry and updating company records.
• Handle emails, phone calls, and general enquiries related to administrative and finance matters.
• Support the team with other ad hoc administrative duties as assigned.
• Finance and Accounts Duties
• Process Delivery Orders for mass-market clients.
• Prepare and process invoices based on approved orders and delivery documents.
• Ensure that quantities, prices, customer details, and supporting documents are accurate before invoices are issued.
• Assist with daily invoicing and other routine finance-related work.
• Prepare and send Statements of Account to customers.
• Monitor outstanding invoices and follow up on payment status when required.
• Match and allocate customer payments to the correct invoices in QuickBooks.
• Investigate and follow up on unmatched, short, or unidentified payments.
• Maintain accurate records of customer accounts and payment transactions.
• Assist with accounts receivable, payment tracking, and basic reconciliations.
• Support month-end closing activities and prepare documents required by the Finance team.
• Assist with audit, reporting, and other finance-related requests.

Requirements and Qualifications

• Diploma or equivalent qualification in Accounting, Finance, Business Administration, or a related field.
• Previous experience in administration, invoicing, accounts receivable, or finance support is preferred.
• Experience using QuickBooks is an advantage.
• Basic knowledge of accounting and invoicing procedures.
• Proficient in Microsoft Office, especially Excel and Word.
• Good attention to detail and accuracy.
• Good organizational and time-management skills.
• Able to work independently and as part of a team.
• Good communication and interpersonal skills.

HOW TO APPLY:

Interested applicants, please click on Apply Now. We regret only shortlisted candidates will be notified.

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Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Gao YueWen

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