Admin & Account

Job Summary

Provide comprehensive administrative and accounting support to the director in a small office environment, managing invoicing, payments, bookkeeping, tenancy agreements, statutory submissions, and office operations to ensure smooth business functions.

Responsibilities

• Manage director's personal administration and accounting tasks to support daily operations
• Prepare approximately 100 invoices annually using Xero software to ensure accurate billing
• Process payments and record expenses via Xero software for timely financial management
• Prepare quarterly GST submissions for IRAS to ensure compliance with tax regulations
• Submit monthly CPF contributions for the director and two office staff to meet statutory requirements
• Create payment vouchers for expenses, bills, and salaries for director's approval to maintain financial control
• Maintain full set of accounts bookkeeping using Xero software to ensure accurate financial records
• Draft and manage tenancy agreements (20 to 40 annually) using provided templates and ensure all related documents are collected
• Verify tenancy occupiers valid passes by logging into the myMOM portal to ensure regulatory compliance
• Perform stamping of tenancy agreements via IRAS online portal to validate agreements
• Retrieve property ownership information through relevant online sites to support tenancy documentation
• Update director's sales and leasing transactions (approximately 100 per year) on the CEA website to maintain accurate records
• Organize and file company records digitally on the company D drive for efficient document management
• Oversee office management and daily operations for a small team of 2 to 3 staff to maintain a productive work environment
• Annually update staff salary information on AIS - Auto Inclusion Scheme for Employment Income to comply with reporting requirements - 3 staffs
• Work a standard 5-day week, 9am to 5:30pm, in a well located office at Chinatown Point

Preferred competencies and qualifications

• Demonstrate a mature personality with a proven track record of reliability and professionalism in administrative and accounting roles