Job Summary

Provide comprehensive administrative and accounting support to the director in a small office environment, managing invoicing, payments, bookkeeping, tenancy agreements, statutory submissions, and office operations to ensure smooth business functions.

Responsibilities

Manage director's personal administration and accounting tasks to support daily operations
Prepare approximately 100 invoices annually using Xero software to ensure accurate billing
Process payments and record expenses via Xero software for timely financial management
Prepare quarterly GST submissions for IRAS to ensure compliance with tax regulations
Submit monthly CPF contributions for the director and two office staff to meet statutory requirements
Create payment vouchers for expenses, bills, and salaries for director's approval to maintain financial control
Maintain full set of accounts bookkeeping using Xero software to ensure accurate financial records
Draft and manage tenancy agreements (20 to 40 annually) using provided templates and ensure all related documents are collected
Verify tenancy occupiers valid passes by logging into the myMOM portal to ensure regulatory compliance
Perform stamping of tenancy agreements via IRAS online portal to validate agreements
Retrieve property ownership information through relevant online sites to support tenancy documentation
Update director's sales and leasing transactions (approximately 100 per year) on the CEA website to maintain accurate records
Organize and file company records digitally on the company D drive for efficient document management
Oversee office management and daily operations for a small team of 2 to 3 staff to maintain a productive work environment
Annually update staff salary information on AIS - Auto Inclusion Scheme for Employment Income to comply with reporting requirements
Work a standard 5-day week, 9am to 5:30pm, in a quiet office at Chinatown Point

Preferred competencies and qualifications

Demonstrate a mature personality with a proven track record of reliability and professionalism in administrative and accounting roles

Admin & Account