Accounts Executive

Job Purpose

. The Account Executive will be responsible for supporting the finance department in managing accounts receivable, claims recoveries from suppliers/brands, inventory-related financial transactions and ad-hoc financial transactions. The role requires close coordination with sales, warehouse, and brand principles to ensure accurate recording of revenue, claims, and stock-related adjustments within the accounting system.

Principal Responsibilities

. Support monthly financial closing to ensure accuracy and compliance with company policies and accounting standards.

. Prepare balance sheet reconciliations, analyse open items, and follow up with relevant stakeholders for resolution.

. Perform intercompany reconciliations and post necessary adjustments to ensure balances are aligned.

. Maintain accounts receivable records, issue invoices, credit notes and debit notes, and assist in monitoring outstanding balances.

. Process and track claims recoveries from suppliers or brand principals including price differences, rebates, and trading term claims.

. Perform general ledger accounting including manual journal entries, accruals, and prepaid adjustments.

. Handle fixed asset accounting including asset additions, transfers, retirements, capitalization and asset held for sale.

. Prepare monthly management reports (MIS) and support cost center analysis and product-based reporting.

. Perform bank reconciliation and assist in preparation of cash inflow and outflow statements.

. Record expense claims and ensure proper documentation for audit and compliance purposes.

. Coordinate with warehouse and sales teams on stock-related adjustments including FOC items and claims.

. Assist in ad-hoc finance tasks and support internal and external audit requirements.

Key Performance Indice (KPIs)

. Days to Close Month-End

. Accounts Receivable Days (Debtor Days / Days Sales Outstanding)

. Aged Debt Beyond Terms

. Number of Outstanding Disputed Invoices

. Actual Expenses % versus Budget