Accounts Executive

Job Description:

Financial Management:

Accounts Payable and Receivable: Manage payments to vendors, contractors, and service providers, as well as issuing invoices to owners / tenants for maintenance fees and other charges.

Bank Reconciliation:

Perform regular reconciliation of bank accounts to ensure accurate records.

Collection of Maintenance Fees: Track and collect maintenance contributions and sinking fund payments from owners.

Debt Recovery:

Follow up on overdue payments, issue reminders, and initiate legal actions if necessary.

Vendor Payments:

Ensure timely and accurate payment to Contractors, suppliers and service providers.

Budgeting and Financial Reporting:

Annual Budget Preparation: Assist in preparing and managing the annual budget for the MCST.

Financial Reporting: Prepare monthly and yearly financial statements, including income and expenditure reports.

Audit Preparation Coordinate with auditors for the annual audit and provide required documentation.

Cash Flow Management: Monitor cash flow to ensure sufficient funds are available for operational needs.

Fund Management:

Maintain and monitor sinking and management fund accounts.

Administrative and Regulatory Duties:

Compliance with BMSMA: Ensure financial practices comply with the Building Maintenance and Strata Management Act (BMSMA)

AGM and Council Meeting Support:

Prepare financial reports, budget forecasts and statements for submission during AGMs and Council Meetings.

Banking Matters:

Handle deposits, withdrawals, and bank correspondence for the MCST.

Record Keeping:

Ledger Maintenance: Update and maintain the General Ledger and subsidiary ledgers.

Invoice and Receipt Records: Ensure proper documentation and filing of all invoices and receipts.

Document Archival: Maintain financial records for regulatory and reference purposes.

Communication and Support:

Owner Liaison: Address inquiries from owners / tenants regarding account statements. Payment issues or outstanding dues.

Collaboration: Work closely with the Property and Admin team to ensure smooth coordination on financial matters related to property operations.

Any other tasks assigned by Management Council / Centre Manager as deemed necessary.

Requirements:

• Diploma in Accountancy or equivalent
• Minimum 4 years of relevant working experience in similar position.
• Strong in accounting entries and analytical skills
• Detail-oriented and self-motivated
• Meticulous, organised and able to multi-task
• Team player with initiative and able to work independently under pressure to meet deadlines.
• Good communication skills
• Candidate with short notice period or immediate availability would be an advantage
• Salary to commensurate with qualification and working experience
• Working place : Chinatown
• Working hours : Monday to Friday 9 am to 6 pm. Saturday 9 am to 1 pm (alternate Saturday)