We are looking for a meticulous and proactive Accounts Executive to support both finance and administrative functions. The ideal candidate is detail-oriented, organized, and able to work well in a fast-paced environment handling high transaction volumes. This role requires strong accounting fundamentals, excellent document management skills, and a hands-on approach.
Key Responsibilities
Accounting Responsibilities
- Manage full sets of accounts, including Accounts Payable (AP), Accounts Receivable (AR), and General Ledger (GL).
- Tabulate monthly outlet and staff commissions accurately.
- Process supplier payments, verify supporting documents (e.g., invoices, delivery orders), prepare payment vouchers, issue cheques, and handle telegraphic transfers.
- Perform monthly reconciliation of balance sheet accounts, including intercompany, creditors/suppliers, and bank accounts.
- Maintain accounting schedules: fixed asset register, prepayments, loans, hire purchase (HP), and deferred income.
- Perform daily sales reconciliation and coordinate with outlet staff on discrepancies or collection issues.
- Prepare inter-company billings in accordance with company policy.
- Liaise with external auditors and assist with audit-related queries during financial year-end.
Administrative & Finance Support
- Digitize finance documents (e.g., invoices, bank statements, payment slips) promptly for team access.
- Print, prepare, and organize payment vouchers, tax invoices, and bank advice.
- Maintain systematic filing of invoices and financial documents by entity (physical and electronic).
- Process monthly membership charges and update the house credit fee Excel sheet.
- Track and manage lease agreement expiry dates and coordinate renewals.
- Prepare documentation for credit card transaction payments.
- Assist in preparing reports, audit documents, and ad-hoc finance or administrative tasks as assigned.
General Administrative Support
- Handle correspondence (phone, email, mail) and assist in general office administration.
- Provide clerical and document preparation support to managers and colleagues.
- Ensure timely and organized upkeep of office records and SOP compliance.
Job Requirements
- Diploma or Degree in Accountancy, or pursuing partial ACCA qualification.
- At least 1 year of relevant experience in accounting and administration.
- Strong proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, etc.) is required.
- Meticulous, detail-oriented, and able to manage high volumes of transactions with tight deadlines.
- Strong problem-solving and analytical skills with a sound grasp of technical accounting knowledge.
- Excellent organizational skills with the ability to prioritize and multitask independently.
- Proactive, diligent, and able to work with minimal supervision after initial training.
- Comfortable with digital tools and transitioning to a paperless workflow.
- Good communication skills, both written and verbal.
- A collaborative team player who is adaptable and quick to learn.
Work location: Jalan Kilang
Work hours: Mon - Fri 9am - 6pm
