Job Description - Accounts Payable (AP)

Job Purpose:

Responsible for managing outgoing payments, verifying invoices, and ensuring timely and accurate processing of company expenses in line with policies and procedures.

Key Responsibilities:

• Process supplier invoices, staff claims, and payment vouchers accurately and promptly.
• Verify vendor accounts, reconcile statements, and correct discrepancies.
• Prepare weekly/monthly payment runs and ensure compliance with payment terms.
• Monitor accounts to ensure payments are up to date.
• Maintain proper documentation and filing of AP records.
• Assist in month-end closing by preparing AP reports and reconciliations.
• Liaise with internal departments and external vendors to resolve payment-related issues.
• Support audits by providing necessary AP documentation.

Job Description - Accounts Receivable (AR)

Job Purpose:

Responsible for managing incoming payments, monitoring outstanding receivables, and ensuring timely collection to support healthy cash flow.

Key Responsibilities:

• Generate customer invoices and ensure accurate billing.
• Record and reconcile customer payments in the system.
• Monitor accounts receivable aging and follow up on overdue accounts.
• Communicate with clients regarding outstanding invoices and resolve billing disputes.
• Prepare AR reports, statements of accounts, and collection summaries.
• Support month-end closing with AR schedules and reconciliations.
• Ensure compliance with company credit policies and procedures.
• Assist auditors by providing necessary AR documentation.

Job Description - HR Assistant

Job Purpose:

The HR Assistant supports the Human Resources department in day-to-day operations, including recruitment, employee relations, records management, and HR administration, to ensure smooth and efficient HR processes.

Key Responsibilities:

• Assist in the recruitment process (job postings, arranging interviews, coordinating with candidates).
• Maintain and update employee records (personal files, HR databases, leave records, etc.).
• Support onboarding and offboarding processes.
• Handle general HR inquiries from staff and provide administrative support.
• Coordinate training sessions, workshops, and staff welfare activities.
• Prepare HR-related reports and assist in compliance with labor laws and company policies.
• Liaise with government agencies and vendors when required.
• Perform other ad-hoc HR and administrative duties as assigned.

Requirements:

• Diploma/Degree in Accounting, Finance, or related field.
• At least 2 years of relevant experience in Accounts Payable & Accounts Receivable.
• Knowledge of accounting software.
• Strong attention to detail and good organizational skills.
• Ability to work independently and meet deadlines.