Accounts Executive

The Accounts Executive will handle full sets of accounts and day-to-day finance operations for an F&B business operating multiple retail outlets and an online e-commerce platform in Singapore. The role ensures accurate financial reporting, GST compliance, outlet and online sales reconciliation, inventory accounting, and statutory submissions.

Key Responsibilities

1. Accounting & Bookkeeping

• Maintain full set of accounts (AP, AR, GL)

• Record daily sales, purchases, expenses, and payments

• Prepare monthly closing, trial balance, and schedules

• Ensure compliance with Singapore accounting standards (SFRS)

2. Retail Outlet Accounting (3 Outlets)

• Reconcile daily POS sales& delivery platforms (e.g. GrabFood, Foodpanda, Deliveroo - if applicable)

• Track outlet-wise revenue, costs, and profitability

• Monitor cash handling and investigate variances

• Coordinate with outlet managers on sales and expense submissions

3. E-commerce Accounting

• Reconcile online sales from company website

• Track payment gateway settlements, platform commissions, refunds, and chargebacks

4. Accounts Payable & Receivable

• Process supplier invoices and ensure timely payments

• Maintain vendor and creditor reconciliations

• Track receivables and follow up on outstanding balances

• Prepare payment runs and bank transfers

5. Inventory & Cost Control (F&B)

• Maintain inventory records for raw materials, packaging, and finished goods

• Support monthly stock takes and variance analysis

6. Taxation & Statutory Compliance (Singapore)

• Prepare and file GST returns with IRAS

• Ensure accurate GST treatment for dine-in, takeaway, and online sales

• Handle CPF contributions and employee-related statutory matters

• Assist with corporate income tax (ECI / Form C/C-S) preparation

• Liaise with auditors, tax agents, and corporate secretaries

7. Payroll & Expense Management

• Support payroll processing and salary payments

• Verify staff claims, outlet expenses, and petty cash

• Track employee advances and reimbursements

8. Reporting & MIS

• Prepare monthly management reports (P&L, cash flow, outlet-wise analysis)

• Assist in budgeting and forecasting

• Provide ad-hoc financial analysis to management

Requirements & Qualifications

Education

• Diploma / Degree in Accounting, Finance, or Commerce

• LCCI / ACCA (part-qualified) / equivalent is an advantage

Experience

• 2-5 years of accounting experience

• Prior experience in F&B, retail, or e-commerce preferred

• Experience handling GST and multi-outlet operations is a strong advantage

Technical Skills

• Proficient in accounting software (Xero, QuickBooks, MYOB, ABSS, or similar)

• Experience with POS systems and payment gateway reconciliation

• Strong knowledge of GST and IRAS compliance

• Good Excel / Google Sheets skills

Soft Skills

• Detail-oriented and well-organised

• Able to meet reporting deadlines

• Good communication and coordination skills

• Able to work independently in a fast-paced F&B environment