Job Purpose:
The Junior Accounts Payables Executive is responsible for processing supplier invoices, maintaining accurate records of all payables, and ensuring timely and accurate payments in compliance with company policies and statutory requirements.
Key Responsibilities:
Invoice & Payment Processing
- Receive, verify, and process supplier invoices and staff expense claims.
- Match invoices with purchase orders, delivery notes, and contracts.
- Enter payable transactions into the accounting/ERP system accurately.
- Prepare payment runs (Bank Transfers, GIRO) on schedule.
Vendor Management & Reconciliation
- Reconcile vendor statements and resolve invoice/payment discrepancies promptly.
- Monitor aging reports and ensure outstanding payables are addressed.
- Assist in month-end and year-end closing activities, including accruals.
Month-End & Compliance
- Assist in month-end closing by preparing payable reports and reconciliations.
- Ensure compliance with internal controls, company policies, and local tax regulations (e.g., GST/WHT).
- Support internal and external audits by preparing required schedules, documentation and explanations.
- Maintain accurate records and audit trails for all payable transactions.
Key Skills & Competencies:
- Knowledge of accounts payable processes and accounting principles.
- Proficiency in ERP/accounting systems.
- Advanced Excel skills for reconciliation and reporting.
- Strong attention to detail and accuracy in data entry.
- Good communication and interpersonal skills for vendor and cross-department coordination.
- Ability to prioritize and meet deadlines in a fast-paced environment.
