Accounts Assistant

The Accounts Assistant supports day-to-day financial operations, including accounts payable and receivable, general ledger maintenance, cost tracking, and monthly closing activities in a logistics environment. The roleplays a crucial part in ensuring financial compliance, accuracy, and timely reporting to support warehouse, freight, and transport operations. Candidates must be organized, detail-oriented, and able to manage high transaction volumes typical in the logistics industry.

Key Responsibilities -

Accounts Payable (AP):

. Process supplier invoices related to transport, freight, warehousing, fuel, and third-party logistics (3PL) services.

. Match invoices with delivery orders (DO), purchase orders (PO), and contracts.

. Prepare and process vendor payments via bank transfers, cheques, or GIRO.

Accounts Receivable (AR):

. Issue customer invoices for logistics services rendered (e.g., container haulage, storage fees, cross-border shipments).

. Monitor collections and follow up on outstanding receivables with the sales or operations teams.

. Prepare customer statement of accounts and assist with aging analysis.

• Monitor outstanding payments and follow up with customers or suppliers.

General Ledger & Month-End Closing:

. Perform data entry and GL postings in the accounting system.

. Reconcile bank statements and company accounts

. Assist in month-end closing activities, including reconciliations.

Costing & Operational Finance:

. Track costs associated with transportation, fuel, subcontractors, warehouse rental, and equipment maintenance.

. Support finance analysis for cost control, profitability, and margin evaluation by service line.

. Coordinate with logistics operations and procurement teams to validate cost data.

Tax & Compliance:

. Prepare and submit GST filings (Singapore context) or equivalent indirect taxes in other regions.

. Ensure compliance with accounting standards, internal controls, and audit requirements.

. Support statutory reporting, audit preparation, and liaise with external auditors.

Job Requirements -

Education:

. Diploma or Degree in Accountancy, Finance, or equivalent (e.g., LCCI, ACCA Part-qualified)

. Fresh Graduate in Master & PHD are welcome to apply

Experience:

. 3-5 years in finance or accounting experience in logistics, transport, or freight is advantageous

. Those with audit experience will be added advantage

Technical Skills:

. Proficient in MS Excel (pivot tables, VLOOKUP) familiar with accounting software (e.g., QuickBooks, SAP, Oracle, or Xero)

Regulatory Knowledge:

. Working knowledge of local tax rules (e.g., GST, Withholding Tax), audit standards, and compliance practices

Soft Skills:

. Detail-oriented, able to meet tight deadlines, good analytical and communication skills

Key Competencies -

. Able to work in fast-paced environment with tight deadlines

. Good Problem-solving skills

. Accuracy and attention to detail in high-volume transactional work

. Excellent attention to detail and accuracy.

. Strong time management and adherence to deadlines

. Trustworthiness and integrity in handling financial data