ACCOUNTS & ADMIN ASSISTANT

Job Summary

You will support daily office and construction-related administrative tasks, coordinate vehicle and machinery documentation, process orders, manage supplier communications, and assist management and operations teams to ensure smooth business operations.

Responsibilities

• Answer phone calls and greet visitors to maintain professional office interactions
• Manage office supplies to ensure availability and organization
• Coordinate and administer company vehicles and machinery documentation, including road tax, insurance, servicing, and parking matters with relevant authorities (LTA, One Motoring, URA, HDB)
• Receive and process high-volume incoming orders for ready-mix concrete, premix, mortar, diesel, and related construction materials via phone, email, or digital portal
• Maintain accurate records and documentation for vehicle and machinery supply to internal and external parties for finance billing
• Invite quotations, negotiate prices, and coordinate with suppliers and cross-functional teams to secure cost-effective purchases
• Prepare quotations, purchase orders, delivery orders, and invoices to support procurement and billing processes
• Create presentation slides using PowerPoint to support communication needs
• Perform administrative duties and tasks as assigned to support company operations
• Carry out other ad-hoc duties as required by the company

Preferred competencies and qualifications

• Experience in the construction industry
• Proficiency in MS Office Applications (Word, Excel, PowerPoint) and ERP systems
• Bilingual in English and Chinese to provide quality customer service and attend to enquiries from Chinese-speaking customers
• Minimum N / O Level / ITE / Diploma with 1 to 2 years of administrative experience
• Good communication and interpersonal skills
• Positive attitude and willingness to learn
• Ability to start on short notice

Other Information

• Job Types: Full Time, Permanent
• Working location: 33 Ubi Avenue 3
• Working days: 5 days per week, 9am - 6pm
• Interested applicants, please send your detailed resume (including past experiences, current and expected salary) to: [Confidential Information]