Accounts Assistant

ACCOUNTS & ADMIN. ASSISTANT

The Accounts & Admin. Assistant serves to support the office and staff with administrative duties. He / She will ensure that the necessary processes and documentations are carried out according to procedures in a timely manner.

Administrative Activities of this Role - ADMIN

. Attend to telephone calls

. Attend to visitors and carry out procedures for visitors to the office

. Maintain the office stationaries, office machines, pantry

. Collect mail from the head office receptionist

. Assist the staff with administrative work such as photocopying, scanning, printing, passing

documents to the store

. Any other administrative duties assigned by the MD

Accounting Activities of this Role - AR

. Check and update payments received in the bank accounts, into the Cash Book

. Record and deposit cheques received

. Manage petty cash

. Prepare receipt voucher and manage cash from COD customers

. Inform respective sales personnel for those customers paying in advance or COD payments

. Update customer Aging Report after receiving payment

. Merge PDF of DO, SO, PO and other supporting documents for invoice preparation

. Mail or email statement of accounts or invoices to customers

Accounting Activities of this Role - AP

. Check supplier / subcontractor invoices and supporting documents from Procurement / Project team Update payables in the Cash Book

. Prepare payment for approval listing

. Prepare for GIRO payment

Requirements

. Certificate / diploma in Accounting or Finance, or equivalent work experience

. Strong attention to detail and ability to accurately perform data entry

. Proficient in Microsoft Office (Words, Excel)

. Organized and detailed

. Independent and outgoing personality

. Ability to think out-of-the-box