ACCOUNTS ASSISTANT

Key Responsibilities

• Assist with the day-to-day accounting and finance operations.
• Perform accurate data entry of accounting transactions into the accounting system.
• Assist in maintaining the General Ledger and accounting records.
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Process supplier invoices, customer invoices, receipts, payment vouchers, and expense claims.
• Check invoices and supporting documents for accuracy and completeness.
• Assist in preparing payments to suppliers and other parties.
• Assist in monitoring outstanding customer balances and following up on overdue accounts.
• Prepare and maintain proper documentation for all accounting transactions.
• Assist with bank reconciliation and other account reconciliations.
• Assist in reconciling supplier statements and customer accounts.
• Assist with monthly closing and preparation of accounting schedules.
• Assist in preparing monthly financial reports and management reports.
• Maintain accurate and systematic filing of invoices, receipts, vouchers, and other financial documents.
• Ensure accounting documents are properly authorised and approved.
• Assist in checking staff claims, petty cash, and other expenses.
• Maintain petty cash records and perform petty cash reconciliation when required.
• Assist with audit preparation and provide supporting documents when requested.
• Assist with tax-related documentation and other statutory requirements.
• Follow up with internal departments to obtain missing documents or approvals.
• Ensure transactions are recorded accurately and within the required deadlines.
• Assist in identifying and correcting accounting discrepancies.
• Maintain confidentiality of company and financial information.
• Provide administrative support to the Finance/Accounts Department.
• Assist the Accounts Officer and Finance Manager with ad-hoc accounting tasks and projects.
• Perform other duties assigned by the management from time to time.

Requirements

• Diploma, Certificate, or Degree in Accounting, Finance, Business Administration, or a related field.
• Fresh graduates are welcome to apply.
• Candidates with 2 years of accounting experience will have an added advantage.
• Basic understanding of accounting principles and practices.
• Familiarity with Accounts Payable, Accounts Receivable, and bank reconciliation is an advantage.
• Basic knowledge of bookkeeping and accounting procedures.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Experience with accounting software or ERP systems is an advantage.
• Good numerical and analytical skills.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Able to handle multiple tasks and meet deadlines.
• Able to work independently as well as in a team.
• Good communication and interpersonal skills.
• Positive attitude and willingness to learn.
• Responsible, reliable, and hardworking.
• Good problem-solving skills.
• Able to maintain confidentiality when handling financial information.
• Willing to take on additional responsibilities when required.