Accounts and Admin Executive

Job Summary

The Accounts & Admin Executive will be responsible for day-to-day finance administration, payment processing, office administration, and HR coordination. This role plays an important part in ensuring accurate financial records, efficient office operations,and smooth employee lifecycle management. Job responsibilities may be revised or expanded in accordance with the company's operational and business requirements

Key Responsibilities
- Manage and track daily banking activities, including bank deposits, fund transfers, and payment processing.

-. Process supplier invoices, staff claims, reimbursements, and other payment transactions.

-. Maintain accurate records of petty cash, receipts, and financial documents.

- Perform bank reconciliation and petty cash reconciliation.

-. Prepare and update cash flow records and payment schedules.

-. Assist with payroll preparation and coordination with external payroll service providers where applicable.

-. Verify supporting documents to ensure compliance with company policies.

-. Safeguard company cheques, financial records, corporate documents, and company seals.

-. Support month-end closing activities and liaise with auditors, accountants, and external stakeholders when required.

-. Handle GST preparation and filing.

-. Provide support and participate in monthly finance report preparation and auditing

2. Administration & Office Management

-. Provide day-to-day administrative support to ensure smooth office operations
-. Manage office supplies, pantry inventory, stationery procurement, and vendor coordination.

-. Handle incoming and outgoing mail, courier arrangements, and document dispatch.

-. Maintain proper filing systems for contracts, permits, licenses, operational records, and company documents.

-. Coordinate meeting room bookings and support company meetings and events.

-. Ensure office facilities, equipment, and work areas are properly maintained.

.- Attend to phone enquiries, reception duties, and visitor management.

.- Support ad-hoc administrative projects and assignments.

3. Human Resource Support

- Coordinate end-to-end recruitment activities, including job posting, candidate screening, interview scheduling, and onboarding arrangements.

-. Liaise with employment agencies, job portals, and government agencies where necessary.

-. Prepare employment-related documents such as offer letters, employment contracts, confirmation letters, warning letters, and HR correspondence.

-. Assist with work pass applications, renewals, cancellations, and employee records maintenance.

-. Coordinate pre-employment medical examinations and onboarding requirements.

-. Maintain employee attendance, leave records, and personnel files.

-. Conduct new employee orientation and communicate company policies, procedures, and SOPs.

-. Support employee engagement activities and serve as a point of contact for employee HR-related enquiries.

- Ensure HR documentation complies with Singapore employment regulations and company policies.

Requirements

-. Minimum Higher Nitec, Diploma, or equivalent qualification in Accounting, Finance, Business Administration, Human Resources, or related disciplines.

-. At least 1 year of relevant experience in Accounts, Administration, HR, or a similar support role.

-. Basic understanding of accounting principles and payroll processes.

-. Familiarity with Microsoft Office applications (Excel, Word, Outlook).

- Experience with accounting software (e.g. MYOB, QuickBooks, Xero, AutoCount, or similar) will be an advantage.

-. Good interpersonal and communication skills.

-. Meticulous, responsible, and able to handle confidential information with discretion.

R23115 755 Ea: 25C2590