Accounting Associate

Responsibilities

Accurately enter inventory-related financial transactions in the ERP system (e.g., QuickBooks), ensuring proper documentation and alignment with accounting standards.

Maintain and update inventory records in the accounting system, ensuring consistency with physical stock levels.

Track inventory purchases, sales, and adjustments, ensuring proper accounting treatment for each transaction.

Reconcile physical inventory counts with ERP system records, identifying and investigating discrepancies between physical stock and accounting records.

Assist in the preparation of inventory valuations for financial reporting and ensure that inventory costs are accurately reflected in the general ledger.

Assist with regular stock audits and prepare reports to ensure that the inventory data in the system matches actual stock levels.

Support the finance team by providing accurate and timely inventory-related data for monthly, quarterly, and annual financial reports.

Ensure compliance with accounting standards and company policies related to inventory.

Monitor inventory transactions such as stock movements, transfers, and write-offs, ensuring they are recorded correctly in the financial system.

Collaborate with the operations and procurement teams to track the cost of goods sold (COGS) and identify any discrepancies in inventory costing.

Work closely with the accounting and operations teams to ensure that inventory management practices align with accounting standards.

Provide support for inventory-related queries from other departments, addressing issues related to stock levels, pricing, and transaction accuracy.

Assist with the preparation of documentation and data needed for audits, ensuring that inventory transactions are properly supported and compliant with regulatory requirements.

Ensure adherence to company inventory policies, accounting procedures, and best practices in inventory management.

Qualifications and Requirements

Experience with ERP systems, preferably QuickBooks.

Familiarity with inventory management principles and systems, ideally in a fast-paced industry.

Clear and coherent in both verbal and written communication skills.

Strong problem-solving skills with the ability to identify issues and implement effective solutions.

Meticulous attention to detail and organizational skills, with a focus on accuracy and efficiency.

Ability to work independently and manage time effectively, especially in a remote environment.