Thrive in fast-paced environments with strong organizational skills and the ability to juggle multiple priorities.
Solid understanding of accounting basics, with confidence in handling financial records and documentation.
Tech-savvy and efficient-comfortable using tools like Microsoft Office, Xero, QuickBooks, PowerBI, or similar platforms.
Naturally curious with a knack for basic IT troubleshooting and coordinating tech-related needs.
Trusted team player who values integrity, professionalism, and handles sensitive information with care.
Clear and confident communicator-whether it's writing emails or speaking with teammates and stakeholders.
Self-starter mindset: proactive ,detail-oriented, and able to take ownership of tasks without constant supervision.
Job Scope:
Manage all forms of business correspondence, including emails, phone calls, postal mail, and internal documentation, maintaining strict confidentiality and professionalism.
Coordinate executive calendars, meetings, appointments, and business travel arrangements.
Organize and maintain structured physical and digital filing systems to ensure accurate record-keeping and audit readiness.
Prepare reports, presentations, meeting agendas, and minutes as required.
Coordinate with external vendors, consultants, and service providers supporting office operations.
Manage end-to-end accounts payable (AP), including invoice verification, approval coordination, payment scheduling, and proper documentation.
Ensure compliance with internal financial controls and documentation standards.
Facilitate onboarding and offboarding processes, including workspace setup, orientation, and clearance.
Collaborate with other administrative and professional staff to ensure seamless office operations.
Act as liaison with external IT vendors for system setup, maintenance, troubleshooting, and upgrades.
Provide first-level troubleshooting for basic hardware, software, connectivity, and user access issues.
Coordinate procurement, setup, and inventory management of office IT equipment and digital assets.
Support onboarding of new digital systems, accounting platforms, and cloud-based tools.
Assist in system transitions, automation initiatives, and reporting optimization.
