Account Payable Specialist

Processing and verifying invoices, ensuring timely payments to vendors, and maintaining accurate financial records, all while ensuring smooth business operations and accurate financial reporting

Key Responsibilities:

Invoice Processing:

. Receiving, verifying, and entering invoices into the accounting system.

. Matching invoices with purchase orders and receiving reports to ensure accuracy.

. Ensuring invoices are coded correctly for accurate allocation of expenses.

Payment Processing:

. Preparing payment vouchers and processing payments to vendors via online submission, after seeking approvals from authorized person in charge via weekly payment schedule.

. Ensuring payments are made on time and in accordance with vendor terms.

. Reconciling bank statements with payments made.

Record Keeping:

. Updating of bank book daily

. Maintaining accurate records of invoices, payments, and vendor information.

. Scanning, filing and organizing financial documents.

Vendor Relations:

. Working with other departments and communicating with vendors to resolve invoice discrepancies or payment issues.

. Maintaining vendor relationships and ensuring smooth vendor interactions.

Other Tasks:

. Assisting with month-end and year-end closing procedures.

. Generating monthly aging reports

. Performing other ad hoc tasks as required by their supervisor.

Skills and Qualifications:

. Min Diploma or LCCI or recognized professional accounting certificate

. Min 2 years experience in related field

. Strong attention to detail and accuracy.

. Good organizational and time management skills.

. Proficiency in accounting software and Microsoft Office applications. Experience with Sage would be advantageous.

. Ability to work independently and as part of a team.

. Strong problem-solving and communication skills.