-NEW- Perm Business Support Assistant/Receptionist (Legal Industry)

Job Responsibilities:

. Attend to main switchboard calls professionally, manage voicemail, and ensure closure messages are updated. Maintain and circulate updated staff telephone lists.

. Greet and guide visitors, notify relevant staff, arrange meeting rooms, refreshments, hotel accommodations, and transport where needed.

. Manage conference room bookings, ensure audio/visual and video conferencing equipment are set up, maintain cleanliness, replenish supplies, and arrange catering for events.

. Handle incoming and outgoing couriers and mail, reconcile invoices, and coordinate deliveries and postage.

. Order and manage pantry, fruits, and water supplies, process supplier invoices, and update supplier contact lists.

. Circulate staff absence information, manage leave applications, update PeopleSoft records, and arrange secretarial coverage as required.

. Circulate daily absence/visitor/emergency contact lists, manage reception coverage, assist with conferencing bookings, and support ad hoc duties from the Business Services Manager.

. Maintain security card records, arrange taxis for staff/guests, and ensure refreshments are stocked daily.

. Adhoc tasks and projects as assigned

Job Requirements

. Minimum Diploma in a related discipline

. Minimum 2 years of relevant experience

. Able to start immediately or within short notice

Interested candidates, kindly email your detailed resumes in MS word format to

Attention to Joseph Koh Wei Jie (R1873431)

Shortlisted candidates will be notified

EA Registration Number: R1873431

Data provided is for recruitment purposes only