The Officer plays an essential operational and coordination role in supporting the effective management of our preschool facilities and workplace environments. This position contributes to the smooth running of projects, facility management, lease administration, and compliance by ensuring timely follow-through of processes, accurate documentation and team coordination. Working closely with internal stakeholders, service providers, and centre teams, the Officer helps uphold a safe, functional, and well-maintained built environment that supports centre operations and enhances the daily experience of staff and children. The role also supports financial stewardship through diligent tracking of expenditure and adherence to procurement and compliance requirements.

Key Job Responsibilities

Facilities Management

Support management of standing orders, scheduling, filing of service reports and payment of invoices for routine maintenance in centres
Support ITQs and tenders for ad-hoc servicing and maintenance work as well as term contractors
Support facilities management cost tracking and budget planning
Ensure prompt FM ticket handling

Lease Management

Support review of lease agreements and tracking of expiry and renewal dates
Ensure all required documentation and administrative processes are completed, including payment of stamp duty, security deposit, insurance purchase, etc.

Project Management

Support management of purchase orders, filing of project documents and payment of invoices
Support project cost tracking and claims
Support defect documentation and facilitation of rectification

Documentation & Communication

Assist in production of communication materials including posters, videos, slides and documents
Ensure systematic and efficient filing

Qualifications And Job Requirements

Education

Minimum Diploma in Architecture, Engineering, Construction, Facilities and Project Management, Business Administration, Operations or related field.

Experience

Minimum 3 years of relevant working experience.

Skills And Attributes

Excellent problem-solving and analytical skills with attention to detail
Proficiency in Google Sheets for data analysis, project tracking, and reporting.
Ability to work independently and as part of a team
Positive attitude, eager to learn, proactive and inquisitive

Officer/ Senior Officer, Estate Planning, Development & Management