We are seeking a Facilities & Administration Executive to provide day-to-day administrative and coordination support for the Facilities function. In this role, you will support documentation, purchasing, vendors, PPE, maintenance and WSH/ISO activities.

Responsibilities:

Manage day-to-day Facilities administration, including records, trackers, reports, documentation and filing.
Coordinate quotations, purchase requisitions/orders, invoices and office/PPE supplies.
Liaise with vendors and contractors on quotations, service schedules, maintenance works and outstanding matters.
Maintain records of facilities assets, contracts, licences, inspection certificates, warranties and service schedules.
Manage PPE, uniforms, safety shoes, life vests and safety equipment records, issuance and servicing schedules.
Support WSH and ISO administration, including meetings, documentation, audit records and follow-up actions.
Prepare monthly reports covering facilities issues, maintenance, contracts, expenditure, PPE and outstanding actions.
Support workplace inspections and coordinate maintenance, repairs and minor facilities works.
Coordinate facilities services including air-conditioning, cleaning, pest control, fire safety, electrical and access-control systems.
Support fire drills, emergency preparedness and other facilities-related activities.
Escalate technical, safety or urgent facilities issues to the Building & Facilities Lead.
Provide administrative support to the Building & Facilities Lead and other related departments as required.

Requirements:

Minimum GCE O-Level with relevant experience, or NITEC/Higher NITEC/Diploma in Business Administration, Facilities Management, Building Services, Safety or a related discipline.
At least 3 years of relevant experience in facilities administration, operations administration or a similar coordination role.
Experience in an industrial, engineering, marine, manufacturing, warehouse or technical environment is advantageous.
Strong administrative, organisational and follow-up skills.
Proficient in Microsoft Office, particularly Excel and Word.
Familiarity with ERP systems / NetSuite is an advantage.
Basic knowledge of facilities management, WSH, Fire Safety or ISO will be advantageous.
Good communication skills and confidence dealing with vendors, contractors and internal stakeholders.
Detail-oriented, proactive and able to manage multiple deadlines independently

Interested applicants are invited to apply or send their CVs to [HIDDEN TEXT]

EA Personnel: Brian Tan

EA Reg: R1434728

EA License: 25C3064

Facilities & Administration Executive (Manufacturing Industry)