We are seeking a Facilities & Administration Executive to provide day-to-day administrative and coordination support for the Facilities function. In this role, you will support documentation, purchasing, vendors, PPE, maintenance and WSH/ISO activities.
Responsibilities:
- Manage day-to-day Facilities administration, including records, trackers, reports, documentation and filing.
- Coordinate quotations, purchase requisitions/orders, invoices and office/PPE supplies.
- Liaise with vendors and contractors on quotations, service schedules, maintenance works and outstanding matters.
- Maintain records of facilities assets, contracts, licences, inspection certificates, warranties and service schedules.
- Manage PPE, uniforms, safety shoes, life vests and safety equipment records, issuance and servicing schedules.
- Support WSH and ISO administration, including meetings, documentation, audit records and follow-up actions.
- Prepare monthly reports covering facilities issues, maintenance, contracts, expenditure, PPE and outstanding actions.
- Support workplace inspections and coordinate maintenance, repairs and minor facilities works.
- Coordinate facilities services including air-conditioning, cleaning, pest control, fire safety, electrical and access-control systems.
- Support fire drills, emergency preparedness and other facilities-related activities.
- Escalate technical, safety or urgent facilities issues to the Building & Facilities Lead.
- Provide administrative support to the Building & Facilities Lead and other related departments as required.
Requirements:
- Minimum GCE O-Level with relevant experience, or NITEC/Higher NITEC/Diploma in Business Administration, Facilities Management, Building Services, Safety or a related discipline.
- At least 3 years of relevant experience in facilities administration, operations administration or a similar coordination role.
- Experience in an industrial, engineering, marine, manufacturing, warehouse or technical environment is advantageous.
- Strong administrative, organisational and follow-up skills.
- Proficient in Microsoft Office, particularly Excel and Word.
- Familiarity with ERP systems / NetSuite is an advantage.
- Basic knowledge of facilities management, WSH, Fire Safety or ISO will be advantageous.
- Good communication skills and confidence dealing with vendors, contractors and internal stakeholders.
- Detail-oriented, proactive and able to manage multiple deadlines independently
Interested applicants are invited to apply or send their CVs to [Confidential Information]
EA Personnel: Brian Tan
EA Reg: R1434728
EA License: 25C3064
