We are looking for a reliable and detail-oriented Administrative Assistant to support our daily office operations. This role is ideal for someone who is organised, proactive, and able to manage multiple tasks efficiently while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

General Administration

Perform clerical duties such as filing, scanning, photocopying, and document management
Maintain accurate records and proper documentation
Manage office supplies and coordinate procurement when required
Ensure administrative systems are well-organised and up to date
Other ad hoc duties may be assigned from time to time, as reasonably required for the role.

Coordination & Support

Assist in scheduling meetings, appointments, and company events
Coordinate internal communications and follow-ups
Liaise with vendors, service providers, and external parties
Provide administrative support across departments

Data Entry & Reporting

Input and update data accurately in internal systems or spreadsheets
Prepare basic reports, summaries, and documentation
Maintain databases such as employee records and supplier lists

HR & Leave Administration Support

Assist with processing leave applications and maintaining leave records
Update attendance and leave tracking systems
Support onboarding documentation and employee record filing

Finance & Procurement Support

Assist with invoice tracking, purchase orders, and expense records
Coordinate with the finance team for documentation and approvals
Maintain proper filing of financial and procurement documents

Compliance & Confidentiality

Ensure all records are handled in accordance with company policies
Maintain strict confidentiality of sensitive information
Support compliance with internal procedures and regulatory requirements

What We're Looking For

Strong organisational skills and attention to detail
Good communication and coordination abilities
Ability to multitask and prioritise effectively
Professional attitude with a high level of integrity
Basic proficiency in Microsoft Office

Workplace Expectations

Maintain professionalism and proper office etiquette at all times
Adhere to company policies, including attendance and punctuality
Smoking is only allowed during approved breaks
Vaping is strictly prohibited in accordance with Singapore law
Responsible use of company resources and systems

Why Join Us

Supportive and collaborative work environment
Opportunity to gain exposure across multiple business functions
Career growth and development opportunities

HR & Administrative Assistant

Administrative/Account Assistant