We are looking for a reliable and detail-oriented Administrative Assistant to support our daily office operations. This role is ideal for someone who is organised, proactive, and able to manage multiple tasks efficiently while maintaining a high level of professionalism and confidentiality.
Key Responsibilities
General Administration
- Perform clerical duties such as filing, scanning, photocopying, and document management
- Maintain accurate records and proper documentation
- Manage office supplies and coordinate procurement when required
- Ensure administrative systems are well-organised and up to date
- Other ad hoc duties may be assigned from time to time, as reasonably required for the role.
Coordination & Support
- Assist in scheduling meetings, appointments, and company events
- Coordinate internal communications and follow-ups
- Liaise with vendors, service providers, and external parties
- Provide administrative support across departments
Data Entry & Reporting
- Input and update data accurately in internal systems or spreadsheets
- Prepare basic reports, summaries, and documentation
- Maintain databases such as employee records and supplier lists
HR & Leave Administration Support
- Assist with processing leave applications and maintaining leave records
- Update attendance and leave tracking systems
- Support onboarding documentation and employee record filing
Finance & Procurement Support
- Assist with invoice tracking, purchase orders, and expense records
- Coordinate with the finance team for documentation and approvals
- Maintain proper filing of financial and procurement documents
Compliance & Confidentiality
- Ensure all records are handled in accordance with company policies
- Maintain strict confidentiality of sensitive information
- Support compliance with internal procedures and regulatory requirements
What We're Looking For
- Strong organisational skills and attention to detail
- Good communication and coordination abilities
- Ability to multitask and prioritise effectively
- Professional attitude with a high level of integrity
- Basic proficiency in Microsoft Office
Workplace Expectations
- Maintain professionalism and proper office etiquette at all times
- Adhere to company policies, including attendance and punctuality
- Smoking is only allowed during approved breaks
- Vaping is strictly prohibited in accordance with Singapore law
- Responsible use of company resources and systems
Why Join Us
- Supportive and collaborative work environment
- Opportunity to gain exposure across multiple business functions
- Career growth and development opportunities
