Project Contract Administrator / Procurement Specialist

We are seeking an experienced Project Contract Administrator / Procurement Specialist with strong capabilities in procurement, technical coordination, and contract management to support a major Transmission and HV infrastructure project. The successful candidate will be engaged on a contract/project assignment basis and shall oversee the technical and commercial administration of all project-specific procurement packages, ensuring that all scopes, specifications, and deliverables align with detailed engineering requirements, contract provisions, and project schedule milestones.

Key Responsibilities:

1. Contract & Supplier Management

Administer subcontract and supply agreements for high-value and technically complex HV equipment andservices.
Ensure full alignment with project specifications, interface requirements, QA/QC deliverables, and the main EPC contract.
Manage the technical and commercial administration of all project-related procurement packages, ensuringcompliance with contract terms, risk allocation, and project execution plans.
Oversee contractual obligations, variations, extensions, claims, and performance KPI tracking.
Lead supplier clarifications, post-tender negotiations, and Best and Final Offer (BAFO) processes.
Contribute to negotiating key contract terms including LDs, warranties, securities, among others.

2. Procurement Execution

Execute sourcing strategies for engineering-driven procurement packages (e.g., cable accessories, installation services, specialized HV equipment, testing services).
Prepare comprehensive tender packages including commercial conditions, contractual schedules, technicalappendices, engineering documentation, logistics requirements, HSE requirements, and performance KPIs.
Conduct procurement for major equipment, materials, and services while ensuring budget and schedule alignment.
Perform detailed commercial and technical evaluation of supplier proposals, assessing delivery schedules,warranties, specification compliance, payment terms, and sustainability criteria.
Lead post-tender meetings and supplier negotiations to clarify scope, align expectations, and finalize contract terms.
Identify and qualify new suppliers for strategic commodities and niche technical services within the Transmission and HVDC supply chain.

3. Technical Coordination

Work closely with engineering teams to define project needs and finalize all pre-tender documentation including SOWs, technical datasheets, drawings, ITPs, QA/QC requirements, and BoQs.
Ensure that all procurement packages accurately reflect engineering interfaces and technical obligations.
Support technical alignment between engineering, suppliers, and commercial stakeholders to mitigate scope gaps and interface risks.

4. Governance, Compliance & Commercial Support

Ensure compliance with internal procurement governance, documentation standards, and purchasing workflows.
Support early procurement involvement for future tenders through sourcing risk assessments and pre-bid commercial inputs.
Coordinate with Legal and Commercial teams during contract drafting and negotiation to ensure proper riskdistribution and alignment with corporate guidelines.

5. Supplier Performance & Continuous Improvement

Monitor supplier performance throughout execution, ensuring timely delivery of contractual deliverables andadherence to project milestones.
Escalate non-conformities, track resolution, and maintain supplier documentation compliance.
Identify opportunities for cost optimisation, quality improvements, and greater procurement efficiency.

Qualification & Other Requirements:

Bachelor's degree in Business Administration, Management, Supply Chain Management, Engineering, or a related discipline postgraduate qualifications are an advantage.
At least 5 years experience in contract administration, procurement, or commercial management within EPC, utilities, transmission, HV systems, or major infrastructure projects, with a solid grasp of procurement standards, regulatory frameworks, and compliance requirements.
Extensive technical understanding of engineering-driven procurement packages, multi-discipline interfaces, and high-voltage equipment supply chains, including specifications, QA/QC requirements, and vendor qualification processes.
Demonstrated capability in preparing comprehensive tender packages, conducting rigorous technical and commercial evaluations, and leading complex contract negotiations with suppliers and subcontractors.
Strong analytical and problem-solving skills, with the ability to interpret technical documentation and mitigate commercial or contractual risks across multi-stakeholder project environments.
Excellent communication and coordination abilities, enabling effective collaboration with engineering, construction, legal, commercial, and project management teams.
Proficiency in SAP and strong command of English (written and verbal), with the ability to produce accurate documentation and professional correspondence.

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