Project Contract Administrator / Procurement Specialist
We are seeking an experienced Project Contract Administrator / Procurement Specialist with strong capabilities in procurement, technical coordination, and contract management to support a major Transmission and HV infrastructure project. The successful candidate will be engaged on a contract/project assignment basis and shall oversee the technical and commercial administration of all project-specific procurement packages, ensuring that all scopes, specifications, and deliverables align with detailed engineering requirements, contract provisions, and project schedule milestones.
Key Responsibilities:
1. Contract & Supplier Management
- Administer subcontract and supply agreements for high-value and technically complex HV equipment andservices.
- Ensure full alignment with project specifications, interface requirements, QA/QC deliverables, and the main EPC contract.
- Manage the technical and commercial administration of all project-related procurement packages, ensuringcompliance with contract terms, risk allocation, and project execution plans.
- Oversee contractual obligations, variations, extensions, claims, and performance KPI tracking.
- Lead supplier clarifications, post-tender negotiations, and Best and Final Offer (BAFO) processes.
- Contribute to negotiating key contract terms including LDs, warranties, securities, among others.
2. Procurement Execution
- Execute sourcing strategies for engineering-driven procurement packages (e.g., cable accessories, installation services, specialized HV equipment, testing services).
- Prepare comprehensive tender packages including commercial conditions, contractual schedules, technicalappendices, engineering documentation, logistics requirements, HSE requirements, and performance KPIs.
- Conduct procurement for major equipment, materials, and services while ensuring budget and schedule alignment.
- Perform detailed commercial and technical evaluation of supplier proposals, assessing delivery schedules,warranties, specification compliance, payment terms, and sustainability criteria.
- Lead post-tender meetings and supplier negotiations to clarify scope, align expectations, and finalize contract terms.
- Identify and qualify new suppliers for strategic commodities and niche technical services within the Transmission and HVDC supply chain.
3. Technical Coordination
- Work closely with engineering teams to define project needs and finalize all pre-tender documentation including SOWs, technical datasheets, drawings, ITPs, QA/QC requirements, and BoQs.
- Ensure that all procurement packages accurately reflect engineering interfaces and technical obligations.
- Support technical alignment between engineering, suppliers, and commercial stakeholders to mitigate scope gaps and interface risks.
4. Governance, Compliance & Commercial Support
- Ensure compliance with internal procurement governance, documentation standards, and purchasing workflows.
- Support early procurement involvement for future tenders through sourcing risk assessments and pre-bid commercial inputs.
- Coordinate with Legal and Commercial teams during contract drafting and negotiation to ensure proper riskdistribution and alignment with corporate guidelines.
5. Supplier Performance & Continuous Improvement
- Monitor supplier performance throughout execution, ensuring timely delivery of contractual deliverables andadherence to project milestones.
- Escalate non-conformities, track resolution, and maintain supplier documentation compliance.
- Identify opportunities for cost optimisation, quality improvements, and greater procurement efficiency.
Qualification & Other Requirements:
- Bachelor's degree in Business Administration, Management, Supply Chain Management, Engineering, or a related discipline postgraduate qualifications are an advantage.
- At least 5 years experience in contract administration, procurement, or commercial management within EPC, utilities, transmission, HV systems, or major infrastructure projects, with a solid grasp of procurement standards, regulatory frameworks, and compliance requirements.
- Extensive technical understanding of engineering-driven procurement packages, multi-discipline interfaces, and high-voltage equipment supply chains, including specifications, QA/QC requirements, and vendor qualification processes.
- Demonstrated capability in preparing comprehensive tender packages, conducting rigorous technical and commercial evaluations, and leading complex contract negotiations with suppliers and subcontractors.
- Strong analytical and problem-solving skills, with the ability to interpret technical documentation and mitigate commercial or contractual risks across multi-stakeholder project environments.
- Excellent communication and coordination abilities, enabling effective collaboration with engineering, construction, legal, commercial, and project management teams.
- Proficiency in SAP and strong command of English (written and verbal), with the ability to produce accurate documentation and professional correspondence.
