Job Description

Job Summary

The Workspace Project Coordinator supports the planning, coordination and successful delivery of workplace projects, including commercial relocations, furniture installations, asset management initiatives, storage solutions and sustainable workplace services.

Working closely with clients, project managers, operations teams, movers, installers and subcontractors, the role ensures projects are delivered safely, on time, within budget and to the expected quality standards.

This is an ideal opportunity for someone seeking to build a career in project management, workplace services, commercial interiors or facilities projects.

Key Responsibilities

Project Coordination

Support the planning and execution of commercial relocation and furniture projects.
Develop project schedules, move plans and implementation programmes.
Coordinate manpower, equipment, transport and subcontractors.
Monitor project milestones and identify potential risks or delays.
Maintain project documentation, trackers and status reports.

Client & Stakeholder Management

Act as a day-to-day point of contact for assigned projects.
Attend client meetings, surveys and site inspections.
Coordinate requirements between clients, building management, designers, contractors and internal teams.
Provide regular project updates and ensure client expectations are managed effectively.

Furniture & Workplace Projects
Support delivery of furniture supply, installation and reconfiguration projects.
Coordinate inventory, delivery schedules and installation teams.
Assist with site measurements and furniture audits.
Ensure punch list items and client defects are closed out promptly.

Commercial Relocations & Moves Management

Assist in relocation planning, including move sequencing, logistics and occupation planning.
Coordinate packing material distribution, labelling programmes and move communications.
Support weekend, after-hours and phased relocation activities when required
Monitor on-site activities to ensure safe and efficient execution.

Financial & Administrative Management

Raise purchase orders and work requests.
Track project costs, supplier invoices and project profitability.
Support project billing and completion documentation.
Maintain accurate project records within company systems.

Safety, Quality & Compliance

Ensure compliance with workplace safety requirements and site regulations.
Participate in risk assessments and method statement reviews.
Ensure Crown Workspace quality standards are maintained throughout project delivery.
Support reporting of incidents, corrective actions and lessons learned.

Skills & Competencies

Essential

Strong organisational and coordination skills.
Excellent communication and stakeholder management abilities.
Ability to manage multiple projects and deadlines simultaneously.
Good problem-solving and decision-making capability.
Proficient in Microsoft Excel, Word, PowerPoint and Outlook.
Strong attention to detail and administrative accuracy.
Customer-focused mindset with a proactive approach.

Desirable

Knowledge of project management methodologies.
Experience in office relocations, furniture, facilities management, logistics or construction-related industries.
Familiarity with AutoCAD drawings, floorplans or space planning concepts.
Understanding of workplace safety practices and building protocols.

Qualifications & Experience

Diploma or Degree in Project Management, Business, Logistics, Facilities Management, Construction Management or a related discipline.
1-3 years of project coordination or project management experience.
Fresh graduates with relevant internships may also be considered.

Key Success Measures

Projects delivered on schedule.
Client satisfaction scores.
Project margin and cost control.
Accuracy of project documentation.
Safety and compliance performance.
Successful completion of furniture and relocation activities with minimal disruption