Warehouse & Logistics Coordinator

Vista Musical Instruments is an innovative, global collective of music-related brands dedicated to building meaningful products and experiences for the music community. Brands include MONO, Harmony, Heritage Guitars, Teisco, Swee Lee, Dawsons, and Manny's. Vista Musical Instruments is headquartered in Singapore, with operations in the USA, UK, and APAC, and is a part of Caldecott Music Group.

Established in 1946 and headquartered in Singapore, Swee Lee is South East Asia's leading omni-channel musical instrument and lifestyle retailer and distributor. Committed to community and creativity, the brand's mission is to be the region's trusted house of music and expression. Swee Lee is known for curating immersive experiences at their cafes and local store concepts, and matching customers with the products and services they need throughout their musical journey. With a legacy rooted in thoughtfulness, resourcefulness, and enthusiasm, Swee Lee embodies a passion for music that resonates across the region. Swee Lee is a part of Vista Musical Instruments and has locations in 5+ countries across South East Asia.

Responsibilities:

• Coordinate and assist in day-to-day warehouse operations.
• Manage activities throughout order fulfilment and transportation and ensure established deadlines are met.
• Streamline shipping and transportation processes.
• Prepare and issue all shipping documents.
• Assist in necessary documentation and preparation for movement of cargo.
• Ensure all documentations are fulfilled and updated to Head Office timely.
• Support in month-end stock take and replenishment of materials needed.
• Provide administrative support to the Operations team.
• Perform other administrative duties such as filing and document processing.
• Liaise with warehouse staff, internal departments, transportation providers/forwarders, and stakeholders to ensure smooth logistics coordination.
• Perform other ad-hoc duties as assigned.

Requirements:

• Preferably possess a Diploma in Logistics/Transportation or equivalent.
• Familiar with warehouse processes and documentation.
• Well-versed in computers.
• Strong proficiency in Microsoft Office (Excel, Word, etc.).
• Effective verbal and written communication skills.
• Strong attention to detail, organizational skills, and accuracy.
• Performs well under pressure in a fast-paced environment.
• Good team player with a proactive attitude and customer service mindset.
• Independent, innovative and motivated.