Warehouse Coordinator

About the Company:

Nutrition Asia Group is an enterprising distribution business established in 2009, representing a range of high-quality sports nutrition and lifestyle products from the US, Europe, Australia and NZ. Nutrition Asia has expanded its business footprint aggressively over the past 5 years with operations in Singapore, Hong Kong, and Malaysia. We work and supply, sport, fitness, grocery, and specialty channels and continue to grow into new and expanded areas.

Job Summary:

We are looking for a responsible and well-organized Warehouse Administrator to manage daily administrative tasks in the warehouse. This role supports smooth warehouse operations through accurate record-keeping, documentation, and coordination with internal teams and external vendors.

Key Responsibilities:

Inventory Accuracy & Lot Tracking

• Maintain accurate and up-to-date records of all inventories, including product quantities, batch/lot numbers, and expiry dates.

• Perform regular checks to ensure all system entries reflect physical stock, with particular focus on products with expiry sensitivity.

• Investigate and resolve inventory discrepancies in coordination with the warehouse team.

Documentation & System Updates

• Process and file key warehouse documents such as delivery orders, goods received notes (GRNs), and stock adjustment forms.

• Update the inventory management system with incoming and outgoing stock movements, including fulfilment, returns and write-offs.

Coordination & Fulfilment Support

• Liaise with warehouse personnel to ensure timely picking, packing, and dispatch based on system accuracy.

• Coordinate with transport and logistics providers to arrange collections and deliveries, ensuring documentation matches physical stock.

Stock Audits & Compliance

• Assist in scheduled and ad-hoc stock takes, cycle counts, and expiry checks.

• Ensure all product handling and documentation processes meet audit and regulatory requirements, especially around product traceability.

Internal Communication

• Work closely with internal teams (sales, procurement, accounts) to support order fulfilment, restocking, and forward planning.

• Escalate any irregularities or potential stock risks (e.g., upcoming expiries) in a timely manner

• Any Ad Hoc duties required or requested by the Warehouse Manager or Warehouse Supervisor.

Process improvement

• Identify and suggest opportunities for process enhancements to improve inventory accuracy, reduce handling time, or minimize write off.

Operational Data Tracking

• Maintain a log of warehouse errors and discrepancies (e.g. picking/packing mistakes, mislabelling, stock variances) to support root cause analysis and continues improvement efforts.

• Tracking recurring data issues or process gaps and report finding to the Warehouse manager for corrective actions

Requirements:

• GCE O Level or Diploma in Business Administration, Logistics, or a related field.

• Prior experience in a warehouse or logistics administrative role preferred.

• Proficient in Microsoft Office, especially Excel and Word.

• Knowledge of Oracle, Netsuite is an advantage.

• Knowledge of warehouse or inventory management systems is an advantage.

• Good organizational and time management skills.

• Detail-oriented with the ability to work under minimal supervision.