Position
We are looking for a Visual Merchandising (VM) Operations Coordinator who will contribute to the company&aposs success through providing administrative, operational and accounting management support for the VM team in the South Asia region.
Job responsibilities
Operations Support
- Collaborate with HQ operation team, Regional/Local VM teams to coordinate all VM material purchasing for window, lightbox visuals, in-store display, store openings and VM projects.
- Co-work with HQ coordination team and Regional/Local VM teams to consolidate and build VM project data.
- Monitoring seasonal window props order, transportation from the vendor origin and local production material status on a regular basis.
- Work closely with logistic team & Local VM teams to manage lead time of logistics and custom clearance for all VM related materials from overseas.
- Review the props inventory status in each market to control recycling items, storage cost by volume, and sustainability management.
Accounting Support
- Consolidate monthly expense reports from Local VM teams: in multi currencies, breakdown by categories following HQ guideline and monthly submission and reporting to HQ operation team.
- Support VM budget management (Window, Lightbox, Props, Transport, Store Openings, VM projects) through liaison with Regional/Local VM teams, Finance and Accounting team.
- Communicate with Regional/Local VM teams to control purchasing enquiry vs. allocated budget in each market.
- Partner with HQ/Regional/Local VM teams to ensure all operations and accounting control are well managed and controlled timely and in line with HQ guideline.
Procurement Support
- Build up comprehensive data base for VM activities including props track record, window, lightbox, photos, costs, bidding record etc.
- Co-work with Regional/Local VM teams regarding procurement procedure (PO, invoice & bidding) for window, lightbox, VM projects in line with company internal control policy.
- Collect vendor evaluation and feedback from each market.
- Collaborate with HQ/Regional/Local teams to manage the sustainability projects.
Profile
- Minimum 5 years working experience in Accounting, Operation, and/or Admin sectors in a multinational company
- Able to work independently but also collaboratively with cross functional teams
- Attention to detail with good analytical skills
- Self-starter and with a positive attitude
- Responsible and trustworthy
- Good interpersonal and communication skills
- Excellent command in written and spoken English
- Proficient in Microsoft Excel and PowerPoint
