The Procurement Officer works closely with the Superintendent directly for procuring and supplying of goods and services to vessels assigned to him/her. The Procurement Manager, if required shall supervise Procurement Officer to carry out the day-to-day work functions as given below:
- To comply with working instructions from the Procurement Manager.
- To maintain following :
- A full record of all requisitions received from the vessels
- Coordination with Superintendent on requisition received from vessels
- Initiate enquiries with company approved suppliers
- On receipt of quotations make price comparison of the suppliers and present the data to Superintendent in-charge for approval
- Generate a Purchase Order (PO) in ERP system and send to Supplier to get their acknowledgement of receipt of order.
- Handle allocated vessels procurement arrangement
- To arrange dispatch of stores/spares in close coordination with Superintendent through the most economical way but always keeping in mind urgency of goods required on board
- Liaise with vessels to update supply arrangements and also to get GRN from vessels timely.
- Review GRN and promptly clear invoices
- Keep track of PO issued, invoices received and if any Open PO. Report to Procurement Manager on a monthly basis
Job Requirement
- Minimum GCE O Level. Polytechnic Diploma in Logistics Management or equivalent if preferred
- Well-versed with MS Excel and Word
- Knowledge of using ERP for procurement
- Good written and interpersonal communication skills
- 3 to 4 years of experience with Ship management/Owning company as procurement officer is preferred
- Resourceful, driven, proactive and independent
- Strong negotiation capability
- Team player able to work well with team members
- Ability to work in a fast-paced environment with deadlines and goals
