Transfer Agency, Assistant Manager / Manager

Join Portcullis as a Transfer Agency Assistant Manager / Manager

(Title and seniority will be based on experience and qualifications)

Portcullis is one of Asia's largest independent provider of Trust, Fund, and Family Office services, with over 40 years of experience supporting high net worth individuals, family offices, and investment professionals across regulated jurisdictions.

Backed by our international network and a wide range of professional expertise essential to running a large wealth management office successfully, we are known for our ability to provide a multitude of tailored services in a variety of regulated jurisdictions, bringing advantages in terms of cost, convenience, and efficiency.

We are now inviting passionate individuals to join our dynamic team as a Transfer Agency Assistant Manager / Manager.

In this role, your main responsibilities will include but not limited to:

Client Engagement

• Manage and maintain day-to-day communications with internal and external stake holders eg. fund accountants, investors, investment managers, auditors, compliance.

Service Delivery (For the Assistant Manager role)

• Adhere to Portcullis internal control procedures.

• Understand common fee methodologies and private equity capital activities.

• Ensure client queries are attended to promptly and professionally.

• Review investor documentation and liaise with investors and investment managers to ensure documents are in good order.

• Review FATCA / CRS documentation and assist in yearly reporting to tax authorities.

• Be responsible for identifying any unusual or potentially suspicious transaction activity and report and/or escalate in accordance with corporate policy and guidelines detailed in relevant operating procedures.

• Prepare and review operational memorandums and ensure compliance with transfer agency procedures.

• Manage internal workflow to ensure internal processing and client deliverables are met timely and accurately.

Service Delivery (For the Manager role)

• Oversee daily operations of the TA team.

• Ensure adherence to Portcullis internal control procedures.

• Understand common fee methodologies and private equity capital activities.

• Ensure client deliverables are met timely and accurately.

• Undertake full review of subscription agreements and self-certification forms.

• Review AML / KYC investor documentation for completeness.

• Review FATCA / CRS documentation for accuracy and assist in yearly reporting to tax authorities.

• Be responsible for identifying any unusual or potentially suspicious transaction activity and report and/or escalate in accordance with corporate policy and guidelines detailed in relevant operating procedures.

• Prepare and review operational memorandums and ensure compliance with transfer agency procedures.

• Manage internal workflow to ensure internal processing and client deadlines are met.

People Management (For the Assistant Manager role)

• Demonstrate good management skills and the ability to work well in a team setting.

• Able to guide and mentor junior members of the team and motivates them to develop interest in learning.

• Assist with development and training all levels of transfer agency team members, ensuring team competency and adequate knowledge.

People Management (For the Manager role)

• Demonstrate good management skills and the ability to work well with others.

• Able to guide and mentor members of the team and motivates them to develop interest in learning.

• Assist with development and implementation of training all levels of transfer agency team members, ensuring team competency and adequate knowledge.

• Supervision and guidance of subordinate staff.

We are looking for candidates who meet the following criteria:

• A University Degree or Polytechnic Diploma holder in accounting, legal, finance, economics or a related discipline.

• For the Assistant Manager role: At least 3-5 years of experience in a compliance or transfer agency role within a fund setting.

• For the Manager role: At least 6 years of experience in a compliance or transfer agency role within a fund setting, with minimum 3 years of managerial/supervisory role.

• Confident in managing client relations and communicate in a clear and professional manner.

• Familiar with Know-Your-Client and Anti-Money-Laundering regulations and guidelines.

• Proficient in Microsoft Office applications.

• Experience in filing with tax reporting (FATCA/CRS) is strongly preferred.

• Good organisational and time management skills. Ability to perform within tight deadlines.

• Diligent and meticulous with an eye for detail.

• Proactive and responsible.

• Strong written & verbal communication skills in English is a must. Additional language skills would be beneficial.

• Strong leadership and team management skills.

Apply now and take the first step towards a rewarding future with us!

Why Portcullis

• Be part of a legacy of trust and innovation spanning over 40 years

• Join a team that is committed to professional excellence and client success

• Enjoy a supportive workplace that encourages learning and career growth

If you are ready to take your Transfer Agency career to the next level with a company that values both tradition and forward thinking, we'd love to hear from you.

Interested applicants are requested to apply directly via MyCareersFuture. We regret to inform that applications sent by email will not be considered.