Job Description

Company Overview

Our client is a diversified group listed on a Southeast Asian stock exchange, with strategic business units in power, agribusiness, real estate, banking and financial services, and infrastructure.

Job Summary

Join as a Trading Operations Specialist supporting end-to-end coal import shipment operations for the Power business unit on a six-month contract.

Responsibilities

Draft purchase and sale contract templates ensuring alignment with charter-party terms to support accurate contractual agreements
Coordinate shipment execution including stock and laycan planning, shipping advice, insurance declarations, and port-agent appointments to ensure smooth logistics
Prepare draft Letters of Credit per contractual terms and coordinate issuance with Finance to facilitate timely payments
Manage shipping documentation such as bills of lading, packing lists, certificates of origin, analysis, weight, and invoices to ensure compliance and accuracy
Coordinate vessel nominations, monitor vessel movements, and provide timely updates to buyers to maintain operational transparency
Prepare, monitor, and verify invoices and supporting documents to ensure accurate payment processing
Ensure timely and accurate settlement of accounts receivable, freight invoices, laytime, and other payments to maintain financial integrity
Maintain accurate operational information for reporting and analysis to support decision-making
Support working-capital and cash-flow planning to optimize financial resources
Identify and highlight potential commercial and operational risks or exposures to mitigate business impact
Review procurement and operational processes and recommend improvements to enhance efficiency
Build effective working relationships with suppliers, customers, service providers, and internal stakeholders to foster collaboration

Preferred competencies and qualifications

Diploma or Degree in Business or related discipline
Two to three years of relevant experience in commodity trading or trading operations
Working knowledge of import and export procedures, Incoterms, and international trade
Familiarity with shipping documentation, order processing, and procurement practices
Knowledge of Letters of Credit and trade-finance documentation
Knowledge of GAFTA requirements is an advantage
Detail-oriented and organized to manage multiple shipments and deadlines effectively
Strong communication and stakeholder-management skills
Proactive in identifying operational risks and recommending practical solutions
Ability to work independently while collaborating effectively within a team