Trade Operation Executive (Commodities)

Roles & Responsibilities

Responsible in handling shipping documentation, Letters of Credit (LCs), and other trade-related documents. This role requires strong organizational skills, excellent communication abilities, and a customer-centric mindset to support the smooth processing of trade transactions.

Key Responsibilities

1. Documentation Management:

.Prepare, review, and manage trade-related documentation including Bills of Lading, Certificates of Origin, Packing Lists, Certificate of Analysis and Invoices.

. Ensure accuracy, completeness, and compliance of documents with international trade standards and regulatory requirements.

. Manage full shipping documentations of shipments under LC and Collection terms.

2. Letter of Credit (LC) Handling:

. Vetting Letter of Credit issued by buyer are in accordance with LC terms and conditions.

. Prepare documentations according to LC requirement.

. Ensure timely submission of compliant documents to banks and clients to facilitate trade settlements and follow up with banks on final dispatch stage.

. Have a clear understanding of trade finance documentation flow and good knowledge of Letter of Credit (UCP 600) and DA/DP URC 522.

3. Shipping and Logistics Coordination:

. Liaise with shipping lines, freight forwarders, fourth party logistics and transport companies to arrange shipments and monitor delivery schedules.

. Track shipments and maintain communication with internal and external stakeholders to ensure timely and efficient transport of goods.

. Monitor shipment documentation processes ensuring accuracy and efficiency in all transactions.

4. Customer Service and Communication:

. Act as a point of contact for clients to provide updates on shipping statuses and resolve documentation-related issues.

. Build and maintain positive relationships with customers, vendors, and service providers.

. Resolving all day-to-day shipping documentation issues with banks and liners in the quickest timeline with the ability to assess situations and find quick solutions.

5. Compliance and Risk Management:

. Ensure adherence to international trade laws, shipping and customs regulations, and company policies.

. Mitigate risks by identifying discrepancies and resolving issues in trade documents proactively.

6. Reporting and Record Maintenance:

. Maintain accurate records of all trade documentation, transactions, and correspondence.

. Generate regular reports on trade documentation activities and shipment statuses.

. Update SAP and necessary report files to ensure information is current and accurate.

Key Responsibilities:

. Prepare and manage shipping documentation for domestic and international shipments.

. Review and ensure accuracy of Letters of Credit, coordinating with relevant stakeholders to meet LC requirements.

. Collaborate with internal departments, banks, customs agents, shipping partners and fourth party logistics to ensure seamless trade operations.

. Stay updated on global trade practices, shipping procedures, and regulatory changes.

. Provide exceptional customer service by promptly addressing client inquiries and concerns.

Qualifications and Skills:

. Possess a Degree/ GCE O/ GCE N Level

. Minimum of 1-2 years of experience in Commodities Trading Industr.

. Knowledge of trade finance instruments, including Letters of Credit and URC collection.

. Proficiency in Microsoft Office Suite and relevant trade documentation software.

. Strong attention to detail, meticulous, initiative and ability to work under tight deadlines and fast pace environment.

. Excellent written and verbal communication skills.

. Problem-solving and analytical skills with a proactive approach to issue resolution.

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