Tender and Proposal Administrator

Purpose of the role

We are seeking a motivated and detail-oriented Tender Executive to support and manage the end-to-end tendering process. The ideal candidate is familiar with Singapore government tender procedures, proficient in Microsoft Word, and possesses a strong willingness to learn, contribute ideas, and improve internal processes.

Key Responsibilities

. Prepare, review, and submit tender documents in compliance with requirements and deadlines

. Manage the full tender lifecycle, including document compilation, formatting, and submission

. Liaise with internal stakeholders to gather necessary information for tender responses

. Ensure all tender documents are complete, accurate, and aligned with client specifications

. Review and amend formatting of DHI Proposals and Reports ahead of key submissions

. Maintain proper documentation and records of submitted tenders

. Monitor tender portals (eg GeBIZ) for new opportunities, updates, and clarifications

. Track and disseminate daily tender alerts, highlighting relevant opportunities to internal stakeholders

. Support post-submission clarifications and follow-ups as required

. Monitor DHI Singapore's general company email address, and disseminate proposal requests, contractual documents and other correspondence to the relevant DHI staff

. Work with team members to ensure Company and Project-Specific Insurances are in place and renewed in a timely manner, and that competitive quotations for new project-specific insurance is provided in time for tender submissions (where needed)

. Support and cover for other members of the Proposal and Tender Admin team during planned or unplanned absences

. Identify areas for improvement in tender processes and workflows, and proactively suggest enhancements

Experience & Knowledge

. Diploma or Degree in Business Administration, Engineering, or a related field

. 3 to 5 years of experience in tender preparation or related roles

. Familiarity with Singapore government tendering processes and platforms (e.g., GeBIZ)

. Proficient in Microsoft Word strong document formatting skills are essential

. Excellent attention to detail and organizational skills

. Strong communication and coordination abilities

. Self-motivated, proactive, and eager to learn

. Positive attitude with a willingness to contribute ideas for continuous improvement

Preferred Attributes

. Ability to work under tight deadlines and manage multiple submissions

. Team player with a collaborative mindset

. Analytical thinker with a problem-solving approach