Tenancy & Administrative Assistant (Part Time)

Key Responsibilities

Tenancy & Lease Administration

• Assist in preparing, organising and maintaining tenancy agreements, lease agreements, Letters of Offer, renewal documents and related correspondence.
• Coordinate tenancy documentation and follow-ups with landlords, managing agents and relevant parties.
• Monitor lease commencement dates, expiry dates, renewal deadlines and notice periods.
• Maintain an updated record of tenancy agreements, handover documents and other related information.
• Follow up on outstanding documents, approvals, signatures and tenancy matters.
• Assist Management with documentation for new outlets, offices and other business premises.
• Highlight upcoming lease deadlines or outstanding tenancy matters to Management.

General Legal & Contract Documentation

• Assist with preparing and maintaining standard business documents, including NDAs, service agreements and vendor/supplier agreements.
• Coordinate document reviews and signatures, and liaise with external lawyers when required.
• Maintain proper filing and version control of signed agreements and related documents.

General Administrative Support

• Assist with preparing business letters, notices, internal memos and other correspondence.
• Maintain organised records of company documents, licences, permits and insurance policies.
• Provide general administrative and documentation support to Management as required.
• Handle confidential company and management information professionally.

Requirements

• No legal qualification required. Candidates with a background in Legal Studies, Business Administration, Corporate Administration or related fields would be an advantage.
• Prior experience in tenancy, lease, contract or general office administration is preferred, but candidates with relevant transferable skills are welcome.
• Good written and spoken English.
• Strong attention to detail and organisational skills.
• Able to manage documentation, follow-ups and deadlines independently.
• Proficient in Microsoft Word, Excel, Outlook and general office applications.
• Familiarity with Singapore tenancy or business documentation would be an advantage.
• Responsible, organised and willing to learn.

Employment Details

• Position: Part-Time
• Working arrangement & hours: To be discussed