Temporary Executive, Project Lifecycle & Operations (PLO) - Grants Administrator | Contract

Company Overview

Zenith Infotech (S) Pte Ltd, founded in 1997, provides advanced IT professionals and solutions to boost productivity and competitiveness. They support clients with staff augmentation for long-term projects across IT companies, consulting firms, system integrators, government agencies, and multinational corporations.

Job Description

Job Title: Temporary Executive, Project Lifecycle & Operations (PLO)

Reports To: Senior Assistant Director, Project Lifecycle & Operations

Contract Duration: 6 months, with a possible 2-month extension

Expected Commencement: January 2027 onwards

Work Arrangement: Work from Office

Job Overview

• We are seeking a detail-oriented and proactive Temporary Executive to support the Project Lifecycle & Operations (PLO) team in grant administration and digitalisation initiatives.

• The role involves managing pre-award grant administration activities, supporting project variations and change requests, and developing digital solutions to streamline existing workflows. The successful candidate will leverage Microsoft Power Platform tools, particularly Power BI, Power Automate and SharePoint, to improve operational efficiency and enhance the team's service delivery.

• The ideal candidate should be comfortable working independently, managing competing priorities and delivering practical solutions within a time-sensitive contract period.

Key Responsibilities

Grant Administration (Approximately 60-70%)

- Serve as the primary point of contact for project leads on pre-award grant administration matters, including proposal checks, endorsements and submission support.

- Process project variations and change requests in a timely manner, ensuring proper documentation and compliance with institutional policies and funding agency terms and conditions (T&Cs).

- Maintain accurate project records, databases and tracking documents in the relevant systems.

- Liaise with internal stakeholders to address and resolve grant administration queries.

- Ensure administrative processes are completed accurately and within the required timelines.

Digitalisation Special Project (Approximately 30-40%)

- Develop, enhance and maintain Power BI dashboards for grant pipeline monitoring, proposal status tracking and project lifecycle reporting.

- Design and implement Power Automate workflows and SharePoint solutions to streamline pre-award grant administration and change request processes.

- Identify opportunities to automate manual processes and improve operational efficiency through Microsoft 365 tools.

- Explore and evaluate AI-enabled tools, such as Microsoft 365 Copilot, to enhance productivity and team service delivery.

- Prepare user guides, standard operating procedures (SOPs) and process documentation.

- Conduct knowledge transfer and provide a comprehensive handover to ensure the team can independently maintain and manage the implemented solutions upon completion of the contract.

Other Responsibilities

- Undertake any other duties and responsibilities as assigned by the reporting officer.

Job Requirements

Essential Requirements

- Diploma or Degree in Business Analytics, Information Systems, Business Administration or a related discipline.

- Hands-on experience developing Power BI dashboards, including data modelling and Power Query.

- Practical experience using Microsoft Power Automate and SharePoint, including SharePoint Lists, Libraries and automated workflows.

- Strong attention to detail, with good analytical, written and verbal communication skills.

- Ability to work independently with minimal supervision and manage multiple tasks and competing deadlines.

- Adaptable, resourceful and able to understand new processes and systems quickly.

Preferred Requirements

- Prior experience in research grant administration or familiarity with funding agency requirements, policies and terms and conditions.

- Familiarity with Microsoft Power Apps.

- Exposure to Microsoft 365 Copilot or Copilot Studio.

- Experience in process improvement, workflow automation or digital transformation initiatives.

Details

Engagement Period: Initial 6-month contract, with a possible 2-month extension.

Location: North Region, Singapore

Working Hours: Monday to Friday, 8:30 AM - 6:00 PM

Work Arrangement: Onsite

Salary Range: SGD 6,000 - 8,000 per month

EA Licence No.: 20S0237