Temporary Administrative Executive (Dept of Geography)

Job Title: Temporary Administrative Executive (Dept of Geography)

University-Level Unit: Arts & Social Sciences

Faculty/Department-Level Unit: Geography

Employee Category: Contingent

Location_ONB: Kent Ridge Campus

Posting Start Date: 04/11/2026

Job Description

• Assist in the administration of NSWS and OPWN appointments, including the preparation of documentation, tracking of submissions, and follow-up with relevant stakeholders.
• Manage the department shared mailbox, including responding to routine enquiries, routing requests to the appropriate staff members, and ensuring timely follow-up and resolution.
• Liaise with HR Partners and faculty members on academic visitor appointments and related processes.
• Provide secretariat support for departmental committees and meetings, including the General Management Meeting, Department Meeting, Research Committee, and Departmental Ethics Review Committee (DERC).
• Monitor non-graduating research student visitor quotas and respond to related enquiries from faculty members and stakeholders.
• Provide administrative support for research-related activities, including conference funding applications and budget administration, research seminars and workshops, and the coordination of departmental endorsement and submission of grant-related documents to the Faculty and Research Division.
• Maintain accurate records, databases, and documentation, and monitor key deadlines to ensure compliance with departmental and University requirements.
• Undertake other administrative duties and projects as assigned to support departmental operations and business continuity.
  
  

Qualifications

• Diploma holder with relevant administrative experience; degree holders are welcome to apply.
• Relevant experience in administrative, secretariat, or operational support roles, preferably with at least 3 years of working experience.
• Experience in a higher education institution, research environment, or public sector setting would be an advantage.
• Strong organisational, communication, and stakeholder management skills, with the ability to manage multiple priorities and deadlines effectively.
  
  

Requirements

• Strong organisational and time management skills, with the ability to manage multiple tasks and competing deadlines effectively.
• Ability to work independently with minimal supervision and exercise sound judgement in handling day-to-day operational matters.
• Strong interpersonal and communication skills, with the ability to engage and collaborate effectively with faculty members, researchers, students, visitors, and other stakeholders.
• Experience in providing committee secretariat support, including meeting coordination, preparation of meeting materials, minute-taking, and follow-up on action items.
• Meticulous and detail-oriented, with the ability to maintain accurate records and monitor timelines effectively.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Comfortable managing shared mailboxes and handling a high volume of correspondence and enquiries professionally.
• Ability to handle confidential and sensitive information with discretion and professionalism.
  
  

Req ID: 34905