Temporary Administrative Executive (3-month Contract)

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Temporary-Administrative-Executive-%283-month-Contract%29/32979-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

- Create and process payments to vendors, mentors, and trainers
- Process intern payroll and related documentation
- Raise Small Value Purchase (SVP) requests and support procurement administration
- Prepare and issue invoices to sponsors and partners, including through external portals such as the Temasek Foundation Salesforce portal
- Draft and process Contracts for Service (CFS) for mentors and trainers
- Perform Goods Receipt (GR) in the NUS procurement system
- Process business expense claims and reimbursements
- Maintain accurate records of all financial and administrative transactions
- Provide general administrative support to the Country Director and the BLOCK71 Vietnam team as required

Qualifications

- Diploma or equivalent qualification in Business Administration or a related field
- Prior experience in administrative or operations support roles, preferably within a university or public sector environment
- Familiarity with NUS systems including Concur, BAPI, procurement, and finance portals is preferred training can be provided
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Organised, detail-oriented, and able to manage multiple tasks with competing deadlines
- Good written and spoken English