To ensure proposed credit facilities/conditions adhere with the Bank's policies, guidelines, conditions of approvals and legal requirement and ensuring all necessary approval have been obtained
Preparation of facility and credit documents such as facility letters, standard bank forms and legal documents for Borrowers execution
Checking and review of conditions precedent for credit documentation and ensuring compliance of these conditions prior to activation of facility limits
To monitor for condition subsequent, post disbursement conditions and credit documentation and ensure close follow-up for completeness
To work with business units, legal counsels, credit and policy owners to resolve documentation matters
Liaising with legal counsel for repayment, redemption and cancellation of facilities to ensure smooth completion of documentation
Monitoring and tracking of outstanding, expiry and renewal of credit documents, insurances valuation reports and credit & loan covenants
To safe-keep and perform custodian functions for credit files, security and collateral documents.
Obtaining legal fee quote, engagement and appointment of external legal counsels, foreign legal counsels, insurers and valuers
Ensuring prompt payment of legal fees, insurance premium and valuation fees
Attending to request from Credit and Business Units for retrieval of executed documents
Update and System Maintenance of credit review date, Borrower information and details such as classification of Borrowers
Ensure effective control of all areas and monitor the accuracy and efficiency of daily operations
Manage and approve day-to day limits management of drawdowns, such as limit activation/maintenance, earmarking of collaterals, foreign currency drawings and repayments
Ensure daily, weekly, monthly, quarterly, semi-annual and annual reports to internal stakeholders, Management, Head Office and Central Banks within the Branch are accurate and sent timely
Provision of Pre and Post Disbursement Documentation checklist to CED for annual review
UAT testing and spearheading of on-going projects such as Omnibus Financing
Conduct review of panel of valuers and Insurers on annual basis with the relevant stakeholders
To ensure Business Contingency Plan for the department is up to date
To operationalize new processes with regards to changes of new products and services
To streamline processes and improve operational efficiency
Preparation of monthly Credit Committee meeting pack
Control
Review implementation and control of acceptable collateral, cap price, single counter limit ad grandfathering of shares.
Review and monitor margin call, excess collateral shortfall, overdue instalment, and other credit exceptions and track for ratifications and approval.
Review and monitor outstanding documentations, special covenants and conditions for compliance.
Review and monitor compliance with regulatory limits.
Loan Operations
To monitor and provide guidance to the loan processing such as new loan drawdown, loan rollover, loan prepayment and repayment to ensure transactions are processed timely and accurately
To monitor and provide guidance on loan administration such as verification of authorized signatories, repayment schedules, fee calculation, loan collection and loan restructuring etc.
To monitor and provide guidance for fee collection, issuance loan advices, cashier's orders, fee advices, audit confirmations, annual loan interest statements and other ad-hoc requests from customers/RM.
To monitor and provide guidance on fee collection and payment for insurance coverage
To monitor and perform checker's role and authorization for other team members inputs where required to ensure accuracy and timely in processing/settlement of the transactions.
Compliance
To be familiar with local law and regulation and ensure compliance to rules and regulations in terms of documentation and reporting
To ensure that Credit Admin SOP (Standard Operating Procedure) is up to date
Audit
Preparation and checking of documentation for Audit and handling of audit issues and queries.
To achieve satisfactory results in internal and external audits
To rectify issues identified during the audit within the time frame stipulated by Audit and to ensure that there are no repeated exceptions
Job Requirements
Minimum Bachelor's degree in any commerce related field
Minimum 10 years relevant credit administration experience
