Job Description

Direct Reporting line: Tech Team Lead

Job Summary

We are seeking a proactive, organized and resourceful Admin Assistant to provide administrative, operational, and basic IT administrative support to the team. The candidate will be primarily responsible for providing secretariat support to members of the project team. This role also supports the Team Lead with aspects of day-to-day office operations , including providing basic IT support and coordination.

Key Responsibilities

Basic Administrative Support

Provide all aspects of secretarial support to team members in the project team, including but not limited to:

Manage calendars, coordinate schedules, and arrange meetings logistics
Maintain and update contacts and address books (e.g. manage physical business cards)
Support travel arrangements
Prepare expense submissions
Assist in the preparation of presentation materials occasionally

Technology Administration Support

Coordinate with clients and service providers on IT-related matters (e.g. installations, servicing, replacements)
Provide basic troubleshooting support for office equipment, printers, meeting room systems, and user access issues
Assist with the IT setup for new joiners
Maintain inventory records of office IT equipment and assets
Assist in maintaining IT documentation, user access records, and system subscriptions/licenses

Job Requirements

Ideally 1-2 years of prior experience would be advantageous
Min N-Level Qualifications with good written & spoken English abilities
Prior demonstrated experience of providing high quality secretariat support to executives in a high paced environment
Takes a service-oriented approach beyond tasks completion
Handle confidential matters with discretion and professionalism
Independent and makes sound judgement able to multitask and effectively prioritize
Highly presentable with strong written and interpersonal skills polished and approachable manner when engaging external stakeholders
Team player - flexible in covering other Executive Assistants when required enjoys working in a collegiate environment
Proficient in Microsoft Office applications
Comfortable trouble shooting basic tech issue and quick to learn.